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Registry Clerk Supervisor
Job in
Gqeberha, Port Elizabeth, 6000, South Africa
Listed on 2026-09-30
Listing for:
EdUpStairs
Full Time
position Listed on 2026-09-30
Job specializations:
-
Administrative/Clerical
Clerical, Education Administration
Job Description & How to Apply Below
- A Senior/Grade 12 certificate or relevant qualification.
- Three (3) to five (5) years’ experience in Registry functions.
- Knowledge of the Public Service Act, Public Services National Archives Regulations and National Archive and
- Records Services Act of South Africa (NARSASA) e Regulations, and relevant Records Management prescripts.
- Computer literacy.
- Ability to capture data and collate administrative statistics.
- Disclosure of a valid unexpired driver`s license.
- Problem solving and analysis.
- Supervise and provide registry counter services.
- Facilitate implementation of records management policies and procedures.
- Facilitate compliance inspections of Registries.
- Attend to clients.
- Handle telephone and other enquiries received.
- Receive and register hand delivered mail/files.
- Archive and disposal of documents Supervise the handling of incoming and outgoing correspondence.
- Supervise the reception and receive all mail.
- Supervise and sort, register and dispatch mail.
- Distribute notices on registry issues.
- Supervise and render an effective filing and record management service.
- Opening and closing files according to the record classification system.
- Filing/storage, tracing(electronically/manually) and retrieval of documents and files.
- Ensure and complete index cards for all files.
- Supervise the operation and operate office machines in relation to the registry function.
- Supervise the processing and process documents for archiving and disposal.
- Electronic scanning of files.
- Sort and package files for archives and distribution.
- Compile list of documents to be archived and submit to supervisor.
- Keep records for archived documents.
- Administer and maintain file plan.
- Support all satellite offices on Records Management matters.
- Supervise registry staff.
- Allocate and ensure quality work.
- Personnel development.
- Assess staff performance.
- Apply discipline.
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