Administration Assistant; Maternity Cover

Administration Assistant (Maternity Cover)

Location:

Port Glasgow, Scotland, United Kingdom

Salary: £24,665 – £30,591 per annum

Full‑time, 12‑month fixed‑term contract covering maternity leave. Join the Caledonian Maritime Assets Ltd team in Corporate Services.

• Monitor incoming telephone calls and take relevant action
• Act as first point of contact, meet and greet clients, and organise visitor hospitality
• Open mail daily, maintain mail register and distribute mail and email
• Monitor enquiry inbox and take relevant action
• Monitor office supplies and order as required
• Organise travel and accommodation for colleagues as needed
• Log and submit director expenses (personal and company credit card) as required
• General administration functions: filing, scanning, photocopying, etc.
• Ensure meeting rooms are prepared and maintained in a clean state
• Stand in for Office Coordinator during absences
• Manage a variety of tasks and demanding time‑scales
• Work with spreadsheets and databases
• Manage complex processes while keeping parties informed

• Motivated, professional, and friendly team member
• Excellent organisational skills and proven administrative abilities
• Team player with innovation, flexibility, and ability to work with limited supervision
• Proficient in MS Office (Word, Outlook, Excel) and general IT competence
• Attention to detail and ability to multitask in busy team environment
• Customer‑focused attitude and positive first image of CMAL for third parties
• High degree of accuracy and confidentiality

• Competitive salary on scale depending on experience
• Generous holiday allowance: 30 days + 8 public holidays
• Defined benefit pension scheme based on final salary
• Employee Assistance Programme
• Ferry travel pass for you, spouse/partner, and dependents
• Life assurance and optional health care scheme
• Commitment to skills development through training and professional qualifications
• Positive work‑life balance company policies

Head office on Clyde Estuary, Port Glasgow. Modern working environment with excellent road and public transport. Core office hours Monday–Friday, 08:30–17:00.

Submit a tailored CV (≤ three pages) and covering letter explaining why you meet the requirements by midnight 31 January 2026.

Seniority level:
Entry level.

Employment type:

Contract.