Deputy Clerk II

The Deputy Clerk II performs a variety of complex clerical duties according to established policies and procedures.

• Provides counter assistance, issuing copies of vital records such as birth, marriage and death certificates, concealed weapons permits, DBA's, and other records, and explaining the procedures of the Clerk's/Register of Deed’s office and laws governing each type of record.
• Answers telephone calls to the Clerk's/Register of Deed’s office and responds to inquiries related to the processing of vital records and other functions of the office.
• Directs other callers to proper office or individual.
• May serve as senior worker for thevital record management of the Clerk's Office, includes assisting with training and assisting with questions regarding operational or procedural matters.
• Prepares and processes various documents such as concealed weapons permit applications, assumed names, co-partnerships, and real estate recordings by checking for proper documentation, adherence to state requirements, and typing and preparing the final record.
• Backs up other staff in the indexing and recording of such instruments.
• Assist’s the Election Manager with all aspects of the election process when needed.
• Provides counter assistance in issuing copies of vital records such as birth, marriage and death certificates, and real estate recordings assisting customers completing applications and explaining the procedures of the Clerk's/Register of Deed’s office.
• Answers the main telephone line of the Clerk's/Register of Deed’s office and responds to inquiries related to the processing of vital records and other functions of the office, directs other callers to proper office or individual.
• Issues marriage licenses by checking residency, reviewing application for completeness, accepting and receipting fees and preparing marriage licenses.
• Processes birth certificates by reviewing for completeness, making copies and filing.
• Receives and reviews for proper completion death records from funeral directors, makes copies, processes and forwards to the Health Department.
• Enters information from DBA's into the computer.
• Enters information on office records into the computer and retrieves information to respond to inquiries. Proofreads computer indexed information.
• Responds to requests for vital records from people doing genealogical research and supplies requested information as possible.
• Performs a variety of other support tasks such as typing forms for elections and other activities, preparing certified copies of records, assisting with mailings and related support tasks.
• Provides lists of marriage licenses issued to local newspapers.
• Assists genealogists with genealogy searches.
• Performs a variety of other support tasks such as typing forms and other documents, preparing certified copies of records, assisting with mailings, and related support tasks.
• Ability to maintain and understand the processing and execution of civil, criminal and domestic docket.

• May act as a cashier, accepting payments, court filings or applications, entering payment information into the case management system, applying cash bonds to fines/costs. May balance cash drawer at end of day.
• Receives, distributes and files documents and other records according to established filing procedures.
• Process customer request and applications, birth, death, marriage, DBA, notary, CPL, document request, document filing, real estate recordings, etc.
• Confers with and provides information to staff, judges, attorneys or the public upon request.
• Operates bar code labeler and scanner, checking for clarity and exactness.
• May receive and process telephone and online credit card payments of fines, costs, restitution and other assessments, and enter payment information into the case management system.
• Prepares marriage licenses.
• Process mail requests and filings.
• Responds to inquiries in person, via telephone, email and online providing information to attorneys, law enforcement and the public, requiring the use of judgment and the interpretation of policies, rules or procedures.
• Assists other Deputy Clerks in the performance of their duties.
• Performs other…