Accounts Payable Senior Analyst

Job Details:

Job Location:

BH Central Services FL - Port Saint Lucie, FL 34984, Position Type:
Full Time, Salary Range: $60,000.00 - $65,000.00 Salary/year, Travel Percentage:
Negligible, Job Category:
Accounting

Bridgeton Holdings is seeking a detail-oriented and dependable Accounts Payable Senior Analyst to manage the full-cycle payables process across our portfolio of hotel properties. This role is responsible for ensuring vendor invoices are processed accurately and timely, payment terms and controls are followed, and property-level teams have the support they need to keep operations running smoothly.

The Accounts Payable Senior Analyst reports to the Director of Finance / Corporate Controller and works closely with property-level accounting staff, department managers, and vendors to maintain a clean, well-controlled payables function across multiple properties.

• Process high volumes of vendor invoices across multiple hotel properties, matching purchase orders, receiving documents, and invoices for accuracy prior to entry.
• Code invoices to the correct property, department, and general ledger account in accordance with the chart of accounts and USALI standards.
• Prepare and process weekly check runs, ACH payments, and wire transfers, ensuring payments are made within agreed vendor terms and available discount windows.
• Research and resolve invoice discrepancies, pricing variances, and short/over-shipments in coordination with property receiving and purchasing staff.
• Maintain accurate, well-organized vendor files and supporting documentation to satisfy audit and compliance requirements.

• Serve as the primary point of contact for vendor inquiries, statement reconciliations, and payment status questions.
• Partner with property-level accounting and operations teams to resolve open items, missing approvals, and aged invoices.
• Set up new vendors, collect and verify W-9s, and maintain accurate vendor master data, including 1099 classification.
• Communicate proactively with vendors regarding payment timing, disputes, and account holds to maintain positive working relationships.

• Reconcile vendor statements to the accounts payable subledger on a monthly basis and resolve aged or disputed items.
• Prepare and maintain the accounts payable aging report, flagging past-due balances and cash-flow risks for management review.
• Assist with month-end close by ensuring all invoices for the period are captured, accruing for unrecorded liabilities, and reconciling the AP subledger to the general ledger.
• Track open purchase orders, prepaid balances, and recurring vendor commitments, and prepare year-end 1099 filings and related vendor reporting.

• Ensure all invoices and payments follow established approval hierarchies, spending authority limits, and internal control procedures, and identify control gaps or process inefficiencies for improvement.
• Maintain compliance with company policy, contract terms, and applicable tax regulations, including sales and use tax treatment on vendor purchases.
• Support internal and external audits by preparing requested documentation and responding to auditor inquiries.
• Safeguard sensitive vendor and payment data in accordance with company data-security and fraud-prevention policies.

• Review and approve invoice batches and payment runs prepared by junior AP staff, ensuring accuracy and adherence to controls.
• Lead process improvement and system optimization initiatives, including AP automation and workflow tools.
• Train and mentor new accounts payable staff on policies, procedures, and the accounting…