Administrative Assistant Community Center-Parks & Rec Dept

The City of Port St. Lucie is an equal opportunity employer.

This position requires the applicant to successfully pass a drug screening.

Advanced and difficult clerical, secretarial, and administrative support work. Provides varied, complex, responsible office administrative assistance for Parks and Recreation operations, administration, and to Parks and Recreation management. Responsibilities require the frequent use of tact, creativity, discretion, and initiative requiring general knowledge of the policies and procedures of the organization. Requires wordsmithing skills, including writing, editing, and proofing written content. Facilitates the development of public trust and confidence in the City.

The starting hourly rate for this position is $24.57 - $28.25 depending on qualifications.

This position is considered an "Essential Position" for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.

The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
• Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported.
• Secures details of specialized information, coordinating office work, and providing information regarding the services and operation of the unit.
• Manages appointment calendars and schedules appointments for management personnel.
• Receives and screens calls and refers callers to appropriate employees.
• Takes notes and minutes of conferences, meetings, and functions as required.
• Sets up and maintains specialized office files. Makes copies and files letters, reports, and related technical information in the prescribed manner. Retrieves data for reports and assembles information for others’ use.
• Is designated the Parks & Recreation Records Coordinator for old department files sent to City Clerk’s office. Retains records according to the General Records Schedule GS1-SL for State and Local Government Agencies.
• Types using PC-based word processing and spreadsheet software and processes letters, memoranda, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. Types information or enters data into computer containing technical terminology.
• Performs research and retrieval of MUNIS financial records and other miscellaneous reports. Conducts statistical comparisons of information.
• Performs office management functions and coordination.
• Orders office supplies and monitors toner levels on main copier for the department.
• Assists, as needed, as the backup to the Financial Specialists.
• Assists, as needed, in allocating P-Card charges in MUNIS.
• Responsible for the processing of all Memorial Bricks for the Memorial Garden, i.e., purchase order, receipting through software and ordering.
• Responsible for maintaining current copies of all contracts, leases, and partnerships for the department.
• Enters all purchase requisitions into software and coordinates the conversion of requisitions to purchase orders.
• As…