Receptionist, Administrative​/Clerical

CMTA, a Legence company, is hiring a detail-oriented Receptionist to join our team. The ideal candidate will provide administrative support, assist with office tasks, and help ensure smooth day-to-day operations. This position requires strong communication skills, time management, and the ability to multitask in a fast-paced environment. If you are a proactive and reliable individual looking for a part-time administrative role.

• Answer and direct voicemails, emails, and other correspondence
• Schedule appointments, meetings, and maintain PTO, events, deadlines, and other calendars
• Organize and maintain files, records, and office and breakroom supplies
• Prepare reports, presentations, and other documents as needed
• Assist with data entry, invoicing, and expense tracking
• Assist with labor report back checking and projections spreadsheet input
• Assist with document headers, footers, and other formatting
• Assist employees with parking permits and coordinate new, updated, or replacement permits
• Notarize CMTA documents as needed
• Prepare, notarize, and send lien waivers to the appropriate parties
• Work with Certificates of Insurance (COIs) to gather and manage required documentation
• Coordinate lunch/breakfasts for team meetings (internal/external)
• Greet and assist visitors in a professional manner
• Coordinate office logistics, including ordering supplies and managing inventory
• Support team members with administrative tasks and special projects
• Maintain confidentiality of sensitive information
• Perform other duties as assigned

• High school diploma or equivalent; associate’s degree preferred
• Proven work experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Professional demeanor and customer service skills

Unable to provide immigration sponsorship for this position.

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