Procurement Contracts Facilitator; TEMPORARY

The City of Port St. Lucie is an equal opportunity employer.

This is a contractual temporary position not to exceed 12 months. This position is full time, 40 hours a week. After the applicable waiting period, the individual will be eligible for health benefits.

The starting hourly pay for this position is $28.44 - $32.71, depending on qualifications.

This position is considered an Essential Position for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St. Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.

Under the direction of the Procurement Manager, the Procurement Contracts Facilitator works to competitively secure assigned products and services on a competitive basis. Facilitates the development of public trust and confidence in the City.

The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
• Performs all duties in accordance with the City Code of Ordinance.
• Maintains all contract related databases.
• Checks and reviews market sources to ensure the City is receiving the most cost effective and competitive pricing for products and services.
• Works closely with Accounts Payable to ensure accuracy of payment against contracts, purchase orders, and purchasing cards when necessary.
• Acts as backup to the Office Manager when they are out of the office.
• Assist with procurement contract file archiving as delegated and instructed.
• Prepares contracts for final execution when received from the Contracting Officer, ensuring all required supporting documents are collected and complete.
• Responsible for distributing fully executed contracts to all relevant stakeholders in a timely and organized manner.
• Reviews and approves requisitions entered by department stakeholders and ensures they follow City purchasing policies to be converted to a Purchase Order.
• Researches and submits for certifications and awards and completes entire process to retain department accreditations.
• Assists in the handling of any Public Records Requests.
• Assists in the disposition of Surplus property process.
• Other duties as may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required to successfully perform the essential functions of the position as outlined. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Graduation from an accredited college or university with an Associate’s Degree of Business Administration, Management, Marketing, Public Administration, Finance, Accounting, Economics, or closely related field required.
• One (1) year of professional purchasing experience in a medium to large scale purchasing operation required.
• A comparable amount of training, education, or experience may be substituted for the minimum qualifications.

• Knowledge of all Microsoft Office Suite programs;
  Outlook, Excel, Word, Access, One Note, and PowerPoint.
• Knowledge or competency of the City’s and Department’s policies and procedures.
• Knowledge or competency of quantitative analysis, contract negotiations, skill in pricing and cost analysis, and specification comparison.
• Knowledge or competency of current trends and developments regarding governmental procurement procedures, regulatory changes, and new technology.
• Knowledge or…