Project Accounting Specialist , II, or III

The City of Port Townsend is recruiting to fill one opening in the Engineering and Administration division of our Public Works Department. The vacancy will be filled at either the Project Accounting Specialist I, II, or III level depending on experience.

Full job descriptions are available here

Under general supervision performs a variety of tasks supporting the Public Works Department in the accounting and management of grants, capital expenditures, and purchasing associated with public work projects and operations. Supporting engineering staff and operation managers and working with the City's Finance Department to process and comply with funding requirements for projects is the core basis for this position. Providing administrative support for Public Works Administration and Engineering Division also makes up a large portion of this position's work.

The essential duties also include Core Competencies described in detail in the job descriptions.

• Performs project administration tasks on public works projects including setting up and maintaining projects records and documents
• Maintains a comprehensive file on each grant or loan, including formal agreements, projects and a record of billing and grant/loan revenues received
• Prepares and submits grant/loan reimbursement paperwork
• Tracks project contracts
• Tracks and processes pay requests
• Prepares project closeout documents
• Attends project meetings; prepare and distribute project meeting minutes with follow up tasks
• Logs, tracks and transmits documentation for construction projects including submittals, agendas, RFIs, change order proposals, change orders, certified payroll and general construction correspondence
• Assists with performing financial analysis
• Prepares and submits reports to grant agencies for monitoring
• Develops and streamlines processes
• Assists in development and updating of City plans
• Assists in the development and updating of the Capital Facilities Plan and budgets
• Files documents in project files
• Provides Finance Department with information related to preparation of capital reporting and budgeting
• Interprets and follows State bidding and contracting laws
• Interprets and follows City purchasing policy
• Assists Public Works managers with capital purchasing and contract management
• Assists Finance Department with public works capital asset tracking
• Assists Engineering division with administrative functions
• Assists with public works capital contract purchasing & bid requirements
• Performs interfund monthly billing for engineering and fund transfer documents in accordance with adopted budgets
• Assists in the development of supplemental budget amendments
• Serves as a liaison for the PW Administration and Engineering Division public records management and compliance
• Electronic and paper filing depending on project requirements

$ base pay range in 2025

$ total pay range including maximum possible longevity

(2026 base pay range will be $)

• High school diploma or GED
• Three years' experience performing administrative office tasks including customer service, correspondence preparation, file management, recordkeeping, accounting, and bookkeeping, or any combination of experience and training equivalent to three years of accounting experience.
• Demonstrated proficiency in computer operating systems.
• Familiarity with Microsoft Office Suite products.
• Must be bondable.

• College degree in accounting or related field
• Experience with public works projects and/or municipal government experience

$ base pay in 2025

$ total pay range including maximum possible longevity

(2026 base pay range will be $)

• High school diploma or GED
• Two years of college-level courses in accounting or equivalent experience and training
• Five years of increasingly responsible accounting, file management, and recordkeeping experience, or any combination of education and experience equivalent to at least five years of professional accounting experience.
• Demonstrated proficiency in computer…