Personal Assistant

Personal Assistant - Portadown

Personal Assistant - Portadown
Your new company This is a superb opportunity to work for a very reputable family business that have been successfully trading for 25 years and have gone from strength to strength. They are a very innovative company and over the years they have diversified into different industries and markets. Due to company expansion they are recruiting for a PA. You will act as a PA to 2 company directors.

Hours of work are 9-5 however they can be flexible to accommodate. Salary for this role is £32k-£40 depending on experience.

Your new role As PA duties include

1. Time Management & Prioritisation

Filter, organise, and prioritise incoming requests for both Directors

Manage interruptions from staff, suppliers, and clients

Ensure only genuinely high-priority matters reach leadership

Maintain structure during fast-paced or reactive workdays

Protect strategic work time and reduce unnecessary distractions

2. Team & Operations Coordination

Track staff presence (onsite, remote, leave, sickness)

Maintain schedules, rotas, and team availability dashboards

Communicate updates, reminders, and deadlines

Prepare daily/weekly briefings or status summaries

Monitor follow-up actions, commitments, and accountability

3. Communication & Email Management

Triage, categorise, and prioritise emails for Directors and team members

Draft responses and manage correspondence for approval

Deal with routine staff and client queries where appropriate

Provide daily summaries of key messages, decisions, and action points

Maintain clear, searchable digital filing and documentation systems

4. Administrative & Operational Support

Create reports, letters, proposals, presentations, and documentation

Maintain shared files and organised data repositories

Chase deadlines, actions, and overdue deliverables

Coordinate travel, logistics & meetings schedule

Assist with expenses, procurement requests, and minor purchases

5. Sales Support

Maintain CRM data integrity and reporting outputs (CRM compliance by the sales team)

Produce weekly sales pipeline summaries and KPI dashboards

Prepare Directors for calls, meetings, and presentations

Support client communication drafting, scheduling, and action tracking

Assist in preparation of quotes, proposals, and commercial documents

6. Costing & Commercial Analysis (Primarily director
2)

Assist with costing exercises, pricing, and commercial evaluations

Maintain accurate reporting on margins, costs, and sales performance

Prepare analysis and summaries for monthly/quarterly reviews

Identify anomalies or discrepancies and escalate as needed

Support costing-related communication with internal stakeholders

7. Workflow Coordination

Manage task lists, priorities, and workflows for both Directors

Drive operational efficiency by monitoring deadlines and deliverables

Schedule meetings, leadership huddles, and client engagements

Ensure documentation, communication, and actions are aligned across teams

What you'll get in return
will be offered an excellent starting salary negotiable up to £40k, opportunity to join a very reputable company with a great working environment.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #