Administrative Assistant

Administrative Assistant – Portage Public Schools

Job Summary
:
Responsible for clerical functions and administrative support of food service programs.

Location
: 8107 Mustang Avenue, Portage, MI 49002.

Schedule
:
Full-time, 7:15 am – 4:15 pm.

Pay Range
: $17.50 to $18.50 per hour.

Referral Bonus
:
Internal employee referral bonus available.

• Answer telephones and direct inquiries in a professional and client‑centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, students’ parents, and supervisors.
• Complete and maintain accurate records of students eligible for free and reduced‑priced lunches, if applicable.
• Enter weekly cash sales and meal counts using a computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment, ensuring calculations are correct and checking item prices against bid specifications without pricing discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end‑of‑month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain a clean and safe work environment; ability to perform job safely.
• Perform other duties as assigned.

• Previous food service experience required.
• Ability to float to other departments as needed.
• Must be able to perform essential functions of the position with or without a reasonable accommodation.

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits (Critical Illness, Accident, Hospital Indemnity Insurance, Legal Services, Choice Auto & Home Program)
• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Compass Group is an equal‑opportunity employer. At Compass, we are committed to treating all applicants and associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other protected classification.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Applications are accepted on an ongoing basis.