Exhibit Clerk Job Porterville area,California USA,Administrative/Clerical

Under general supervision, coordinates the day-to-day activities of the court’s exhibits function, including the receipt, safeguard, preservation, storage, inventory, release and disposition of physical materials entered into the Court record as evidence; and to perform other related duties as assigned.

DISTINGUISHING CHARACTERISITICS

This is the entry-level classification for the Exhibits Clerk series. The Exhibit Clerk is a clerical role responsible for the receipt, inventory, control and maintenance of Court exhibits. Incumbent ensures compliance with Court rules, policies and procedures and federal and state statutes governing the control and maintenance of exhibits.

SUPERVISION RECEIVED AND EXERCISED

Supervision provided by the Director of Court Operations or designee.

Essential duties may vary from position to position within this classification. Reasonable accommodation will be made when requested and determined by the Court to be appropriate under applicable law.

Receives exhibits placed in evidence or marked for identification by attorneys, the district attorney, and others; issues receipts for property.

Segregates and stores exhibits according to nature of items; catalogs property received by case number; maintains records showing location and handling until case is closed; stores property in an appropriate manner.

Maintains security and condition of property from time of storage to completion of case.

Stores weapons, narcotics, and valuables in a safe storage location.

Retrieves property for examination as required by authorized persons; withdraws exhibits for Court exhibition.

Assists the Exhibit Clerk II with reviewing the case files to determine if exhibits may be legally returned or disposed; sends disposition notices to proper persons as required by law for authority to destroy or dispose of exhibits.

Assists the Exhibit Clerk II with answering questions on the phone or at the counter from the public, attorneys, court personnel, or law enforcement agencies on the status of exhibits and regulations relating to retention or destruction of property; and correctly interprets and explains legal requirements, judicial orders and court policies to court staff, litigants, attorneys and others.

Assists the Exhibit Clerk II with the yearly inventory of Court exhibits.

Assists the Exhibit Clerk II with monthly exhibit room inspections.

May perform general office support work including maintaining supplies of forms and materials; may operate standard office equipment, including a personal computer and printer.

MARGINAL FUNCTIONS

Performs related duties as assigned

Knowledge of:

Store keeping and inventory control methods.
Policies, procedures, statutes and Rules of Court governing the intake, maintenance, safeguarding, storage, release and disposal of court exhibits.
Codes, local rules, procedures and legal terminology applicable to the preparation, acceptance and processing of legal documents pertaining to court exhibits.
Standard office practices and procedures, including record keeping and filing.
Regulations and procedures governing the maintenance and disclosure of public records.
Safety practices pertaining to the safe handling of firearms, ammunition, narcotics and other dangerous and/or hazardous chemicals and materials.
Court policies and procedures applicable to the receipt and accounting for a variety of payments.
Correct English usage.
Personal computers and word processing software such as Microsoft Word and Excel.

Skill/Ability to:

Understand, interpret, explain and apply detailed, specialized information, including codes, rules, policies, procedures, forms and legal terms.
Perform official actions that require high attention to detail and application of code, rule and specific procedural…