Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Position:
Administrator & PA
Job

Location:

Portland
Rate/Salary: 13.50p/hour
Type:
Full Time, Permanent

HSB Technical Ltd is a leading specialist recruiter across Power & Propulsion, Shipbuilding, Shipping & Energy, and Aerospace sectors. We connect skilled professionals with reputable clients in the UK and internationally. Visit our website or Linked In to learn more.

Typically, this person will be:
An organised, self-motivated and detail-oriented Administrator & PA who thrives in a fast-paced environment. You will be a strong team player with excellent interpersonal skills, capable of handling confidential information with discretion. This role requires someone who can manage multiple tasks simultaneously while supporting leadership, engineers and customers to ensure the smooth operation of the administration function.

Key Responsibilities of the Administrator & PA:
PA Duties – Leadership Team Support

• Preparing Quotes, Estimates and ROMs

• Supporting Workshop Managers with scheduling and diary management

• Assisting engineers with relevant documentation

• Liaising directly with customers

• Dealer support and warranty administration

Administrative Responsibilities

• Supporting the Business Coordinator

• Handling confidential and sensitive information

• Daily billing sheet data capture for invoicing

• Weekly wage submission

• Compiling reports, briefing papers and documentation

• Maintaining certification databases (BS1090, ISO 9001, ISO 14001, EN1090, E-training records, vehicle documentation including MOT and servicing)

• HR administration for employees and subcontractors

• Supporting company H&S compliance

• Maintaining Microsoft company documents

• Booking and arranging travel, transport and accommodation

Additional Duties

• Supporting additional administrative tasks as required

• Developing knowledge of Mechanical Services operations

• Creating databases and spreadsheets for reporting

• Supporting marketing and internal event organisation

Essential Skills &

Qualifications:

• Strong discretion and ability to manage confidential information

• Excellent written and verbal communication skills

• Strong organisational and time management skills with attention to detail

• Proficient in Microsoft Office Suite

Beneficial:

• First Aid qualification

Benefits:

• Weekly pay with online payslips

• 30 days holiday (including Bank Holidays)

• Competitive pay rates with overtime opportunities (Time ½ and Double Time where applicable)

• Nest Pension scheme

• 42.5 hours per week, Monday to Friday

• Free parking and PPE provided as required

This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role