Stores & Logistics Coordinator

Our client, a leading organisation within the defence, security and manufacturing sectors, is seeking a Stores & Logistics Coordinator for a permanent position. The role will oversee the day-to-day stores and logistics function, ensuring materials, equipment and goods are received, stored, controlled and dispatched accurately and efficiently across multiple locations.
Working closely with Procurement, Production, Engineering and Project Management, the successful applicant will maintain reliable stock records, support project requirements and uphold high standards of traceability, health and safety and housekeeping.

Key Responsibilities:

Coordinate and prioritise daily stores and logistics activities in line with operational and project requirements
Provide guidance, support and day-to-day supervision to stores and logistics personnel
Manage the receipt, checking, recording and secure storage of incoming goods
Maintain accurate stock, inventory and traceability records, ensuring all stock movements are recorded
Monitor stock levels and work with Procurement to address shortages and potential supply issues
Oversee the picking and issue of materials and equipment to Production, Engineering and Project teams
Coordinate the packaging, labelling and dispatch of goods, including deliveries, collections and courier requirements
Investigate stock discrepancies, damaged goods, missing items and delivery errors
Coordinate stock checks and stocktaking activities across the stores function
Ensure stores areas are organised, secure, clean and compliant with workplace health and safety requirements
Support the management of returned, damaged or rejected goods
Identify and implement improvements to stores, stock control and logistics processes
Provide management updates on stock levels, logistics activity, issues and operational requirements
Support internal and external audits by maintaining accurate and accessible documentation

Job Requirements:

Experience in a stores, warehouse, logistics, materials or stock control environment
Experience supervising, coordinating or leading a small team
Strong knowledge of stores, materials management, inventory control and stock records
Accurate, methodical and organised approach with strong attention to detail
Ability to coordinate the receipt, storage, movement and dispatch of goods
Good IT skills, including Microsoft Office and Excel
Experience using ERP, MRP or dedicated stock management systems
Experience using Jira is desirable; familiarity with Sage would also be advantageous
Good communication skills, with the ability to liaise with suppliers, couriers and internal departments
Ability to investigate and resolve stock discrepancies, delivery issues and operational problems
Understanding of workplace health and safety, stock traceability and quality requirements
Ability to work independently, delegate tasks and make appropriate day-to-day decisions

Desirable

Experience and Qualifications:

Experience as a Government Furnished Equipment Controller, Technical Stores Controller, Inventory Controller or Stores Supervisor

Experience with in a defence, aerospace, engineering, manufacturing or other highly regulated environment
Knowledge of controlled assets, traceable equipment and defence inventory
Experience supporting multiple projects and operating across more than one stores location
Level 3 qualification in Logistics, Warehousing, Supply Chain or a related discipline
Leadership or supervisory qualification, FLT qualification or training in stock and inventory control
Manual Handling and Workplace Health & Safety training
IOSH or another relevant health and safety qualification
Knowledge of import, export and shipping documentation

Security and Eligibility Requirements:

Applicants must be a sole UK national and hold only a British passport
Applicants must currently hold SC Clearance or be willing and eligible to obtain it
Applicants must be able to satisfy UK Security Clearance requirements
Applicants must live within a commutable distance of the relevant site
Previous experience within the defence sector is highly advantageous

Working Environment:

The stores function operates across multiple locations, including a single-person stores operation in Portland and a small stores team in Chertsey. The successful applicant will be expected to take ownership quickly, support effective collaboration across departments and help maintain consistent standards across both sites.
If you have experience in stores, logistics, materials or stock…