Administrative Assistant

Benefits:

Bonus based on performance

Flexible schedule

Free food & snacks

Opportunity for advancement

Paid time off

Training & development

Competitive salary

We are a local construction company looking for an Administrative Assistance to work in our Portland, ME office, Monday through Friday.

A brief description of the responsibilities of the office assistant are as follows:

· Communications with clients through phone, email, and during in person meetings.

· Maintaining and processing light accounting projects that include data entry, payroll,

A/R and some A/P, in a timely manner.

· Assisting with document preparation and filing of proper forms with the various municipalities.

· Reconciling month end financials.

· Maintaining accurate staff, contractor, and client files.

· Printing, copying, and creating necessary documents for projects.

· Maintaining accurate timeclock records, assigned tasks and daily logs through Buildertrend.

Buildertrend is a construction-based software program. Must have an interest in learning this program.

· Assist in managing various schedules for multiple projects as needed.

· Obtain quotes from vendors for projects in que.

We are looking for someone with the following qualifications:

· Minimum 1-year reception/administrative experience.

· Intermediate knowledge of Quickbooks online platform.

· Intermediate knowledge in Microsoft Office applications including Excel and Word.

· Ability to work individually and as part of a team.

· Problem solving skills and impeccable attention to detail.

· Excellent verbal and written communication skills.

· Ability to multitask, manage time wisely, and work under pressure.

· Knowledge of Social-Media, and Sketchup software a plus. Willing to train the right person.

Physical Requirements

· Must be able to sit and/or stand for up to 8 hours per day

· Must be able to bend down to reach items in cabinets

· Must be able to lift up to 5 lbs at a time

Competitive pay rate to be based on experience.

Call for more information  or email am