Executive Assistant

Overview

Berry Dunn is seeking an Executive Assistant to provide support to the Senior Executive Assistant and the Leadership Team. This position offers an excellent opportunity for individuals who value teamwork, collaboration, and independent work, while allowing for professional growth within the organization. The primary responsibilities include managing daily calendars for firm executives, scheduling meetings, preparing meeting materials, compiling reports, performing data entry, and drafting various documents such as meeting minutes and presentations.

As experience is gained, additional duties may be assigned. The successful candidate will demonstrate reliability, strong organizational skills, and the ability to foster and maintain professional relationships, while consistently upholding confidentiality and professionalism. This position is located in Portland, Maine
, and reports directly to the Senior Executive Assistant.

Travel Expectations: Anticipated regional travel to be around 10% per year.

• Oversee and coordinate scheduling for key firm executives
• Organize and arrange appointments and meetings
• Plan and manage travel and meeting logistics, including hotel accommodations, air travel, car rentals, conference room reservations, parking arrangements for guests, and coordination of refreshments for meetings
• Support the preparation of reports and perform data entry tasks
• Input and monitor IT request updates and completions through Servicelink
• Provide assistance to the Senior Executive Assistant with project management and event planning
• Develop PowerPoint presentations and reports for meetings and virtual events
• Draft meeting minutes, action items, and correspondence as requested
• Provide administrative support for designated firm committees
• Maintain electronic filing systems in an organized manner
• Offer support to other departments and teams as needed

• 3-7 years of administrative experience within a professional services setting.
• Comprehensive knowledge of Office 365 applications, including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat.
• Exceptional professionalism and maintains a polished demeanor.
• The highest standards of confidentiality, at all times.
• Outstanding time management and effective prioritization of tasks.
• Capability to work independently, as well as collaboratively, within a team environment.
• Strong organizational skills and meticulous attention to detail.
• Proficient oral and written communication.
• Advanced emotional intelligence and demonstrate sound business judgment.
• Ability to take initiative; abilityto multitask, prioritize assignments, and meet established deadlines.
• A demonstrated ability to take direction from multiple professionals.

The base salary range targeted for this role is $60,000 - $66,000. This salary range represents Berry Dunn’s good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications;

compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.

Our people are what make Berry Dunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what’s expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture:
Experience Berry Dunn.

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contactcareersto request an accommodation.

We are committed to equal employment…