Digital Asset Operations Manager

The Digital Asset Operations Manager is responsible for keeping HistoryIT’s digital assets organized, accurate, and moving efficiently through the production process. This role manages the workflow from the time files are received from Imaging or another source through quality control, cropping, derivative creation, and handoff to metadata production.

A key focus of the role is to strengthen and standardize digital asset workflows across active client projects. The Digital Asset Operations Manager will make sure teams have a clear understanding of where assets are, what stage of production they are in, which versions are current, and what needs to happen next. The role will also coordinate the people, production resources, and technology needed to keep assets moving accurately and efficiently.

As HistoryIT continues to expand its use of AI and automation for image quality control, cropping, and derivative creation, the role will increasingly involve overseeing automated workflows and monitoring results. The Digital Asset Operations Manager will identify and manage exceptions, maintain quality standards, and step in when human review or intervention is needed.

• Own the organization, tracking, integrity, and production status of client digital assets throughout the Services workflow.
• Maintain clear and reliable records of where digital assets are stored and their current production status.
• Ensure appropriate management of master files, working files, derivatives, and other versions throughout production.
• Ensure digital assets are named, organized, stored, and maintained according to HistoryIT standards and project requirements.
• Review digital asset collections and production inventories to identify required processing, outstanding work, and appropriate next steps.
• Ensure files move through established workflows in the correct sequence and are appropriately prepared before release to metadata production or other downstream processes.
• Coordinate digital asset transfers, cloud storage, and movement of files among production systems and team members.
• Maintain consistent version-control and file-management practices across projects.

• Own the post-imaging production workflow for digital assets, including image quality control, cropping, file correction, and derivative generation.
• Determine processing requirements for digital assets received from Imaging, clients, contractors, or other sources.
• Establish and maintain quality-control standards and production requirements in coordination with the Digital Imaging Manager and project teams.
• Identify files requiring reimaging, manual correction, cropping, or other intervention and coordinate resolution.
• Manage production queues for cropping, quality control, derivative generation, and other digital asset processing.
• Ensure completed work meets HistoryIT quality standards before files move downstream.
• Coordinate closely with the Digital Imaging Manager when assets require reimaging or imaging-related review.

• Maintain an accurate view of digital asset production needs and outstanding work across active client projects.
• Prioritize digital asset work according to client delivery priorities, project schedules, and production dependencies.
• Create and manage production batches for internal staff, contractors, vendors, and automated processing systems.
• Monitor throughput, outstanding volume, rework, and production progress.
• Identify production bottlenecks and recommend changes to processes, staffing, or technology.
• Maintain clear visibility into work that is complete, in progress, awaiting review, blocked, or ready for the next production stage.
• Provide regular production-status reporting to the VP of Services, Digital Imaging Manager, and relevant project teams.
• Coordinate closely with Project Directors/Managers so that production priorities align with client commitments and delivery schedules.

• Coordinate and oversee contractors, temporary staff, and vendors performing high-volume digital asset tasks such as cropping, file preparation, organization, and quality review.
• Prepare contractor assignments and provide clear production instructions and quality expectations.
• Track assigned work and ensure completed files are reviewed and incorporated into the appropriate production workflow.
• Monitor contractor…