AP Specialist

At The Portland Clinic our mission is to be a trusted community collaborating to improve the health and well‑being of those we serve. Join our team and let us work together to offer a welcoming, inclusive environment for our patients and the communities we serve.

JOB TITLE: AP Specialist

SUPERVISOR: Accounting Manager

HOURS PER WEEK: 40hrs/Non-Exempt (Monday - Friday 8:00am - 4:30pm)

DEPARTMENT: Finance

HIRING BONUS: $1,000 after 90 days

The following information is designed to outline the essential functions and position requirements of this job. It does not identify all tasks that may be expected, nor address the performance standards that must be maintained.

The AP Specialist will ensure that we maintain good relationships and communication with our vendors, make payments as needed, and keep our accounts in good standing. The role also involves helping with some AR tasks such as cash deposits and remote check deposit.

• Process payment for invoices in our AP management system.
• Address vendor questions via email or phone, update them on payment status.
• Review statements, work with vendors when our records do not match theirs.
• Address internal employee questions around AP.
• Review invoice posting for accuracy when necessary.
• Create vendor profiles in accounting system, update remittance address, banking info, etc.
• Open physical mail, scan paper invoices.
• Help our AP clerk with monitoring highly sensitive accounts, such as utilities.
• Keep track of important due dates for various vendors.
• Assist with the strategic review of AP, work with CFO to determine how to prioritize payment of invoices.
• Process patient and insurance refunds.
• Address account holds immediately when they arise.
• AR related tasks – deposit cash at local bank branch, deposit paper checks via check scanner, record deposits in accounting system (Net Suite), etc…
• Work respectfully and collaboratively in a team environment with a spirit of cooperation.
• Maintain regular, in person, work attendance and punctuality, as scheduled.
• Participate as an active member of a patient-centered medical home.
• Other tasks as assigned

• Associate’s degree or higher in accounting, finance or related field.

• 2+ years of experience in accounts payable
• Experience with an AP management system such as
• Experience handling a high volume of invoices
• Intermediate to advanced Excel skills
• Excellent communication skills and high attention to detail
• Ability to take ownership of assigned tasks, problem solve, stay organized, and effectively prioritize tasks

• 401k plan with Employer Matching up to 4.5% annually
• Roth IRA
• Comprehensive Medical, Dental and Vision insurance
• Flexible Spending Account
• Health Savings Account
• Company provided $10K Group Life/AD&D insurance
• Voluntary benefits:
  Life/AD&D, Dependent Life/AD&D, Short-Term Disability, Critical Illness, Accident, and Hospital Indemnity
• Norton Identity Theft Protection (optional)
• Pet Insurance (optional)
• 4.92 hours of PTO accrual per pay period (PTO accrual is prorated based upon FTE)
• One paid Wellness day per year
• Seven paid holidays, and 1 partially paid holiday (mid‑day closure)
• Employee Assistant Program