Accounting Manager

About NWFEM

Northwest Facilities & Equipment Maintenance (NWFEM) provides commercial equipment and facilities maintenance and repair for quick serve restaurants and commercial businesses in the Portland, OR and Seattle, WA metropolitan areas. We approach this work through the lens of synergy. It's how we create outcomes that are both more efficient and enjoyable - for our internal team as well as our clients.

Our long-standing relationships with customers are a testament to this commitment.

The why behind everything we do is relationships. To us, this means we work with people we enjoy, carve out an energizing work experience, and support our community.

We are looking for individuals who love their career and craft. Artisans that are excited to learn new techniques and skills to hone their trade and who are excited to share their learning with others. These will be the people that push forward our goals to become a learning organization, with a certification system that allows us to certify each other in our specialty fields, elevating the overall capability of the company, and creating empathy through understanding each other's challenges.

Our values that guide us in realizing this purpose every day are:

• Be Open
• Embrace the Challenge
• Do What You Say
• Think Brand

Job Summary

The Accounting Manager is responsible for the daily execution, oversight, and accuracy of NWFEM's accounting operations. This role ensures accounts receivable, accounts payable, invoicing, receipts, reconciliations, and required reporting are completed accurately and on time.

This position directly manages two part-time team members supporting invoicing and AP/AR and serves as the primary owner of accounting workflows, deadlines, and financial reporting cadence. The role is hands-on and operational, with a strong focus on timeliness, accuracy, and accountability.

Schedule:

Monday-Friday, 9:30 AM-3:30 PM (25-30 hours/week)

Location:

Portland, OR.

Essential Duties and Responsibilities

Accounts Receivable

• Ensure AR is reviewed and updated daily
• Maintain a strict metric of no receivables over 30 days
• Address past-due balances promptly and escalate issues as needed
• Oversee invoicing accuracy and timing

Invoicing

• Ensure invoicing is completed daily
• Resolve invoicing issues same day or next business day
• Monitor and correct customer portal issues (Vixxo, Service Channel, BUNN, etc.)

Accounts Payable

• Ensure all AP is entered weekly
• Participate in scheduled leadership AP reviews (Tuesdays and Thursdays at 11:00 AM)
• Prepare payables for weekly decision-making

Receipts & Expense Tracking

• Ensure all receipts are entered daily
• Track billable vs. non-billable spend
• Code expenses accurately by office and cost center

Reconciliations

• Complete monthly bank and credit card reconciliations
• All accounts reconciled by the 15th of each month

Licensing & Taxes

• Ensure all sales tax filings are submitted accurately and on time
• Maintain compliance with applicable business licenses and tax requirements

Reporting

• Weekly: AR, AP, and cash flow reporting to leadership
• Monthly:
  End-of-month reports following close (by the 15th)
• Quarterly:
  Reports delivered by the 15th following quarter close
• Annual:
  Year-end reporting following final monthly close

Team Leadership

• Provide daily direction and task prioritization to two part-time direct reports
• Ensure clear workflows, accountability, and cross-coverage
• Identify process improvements and recommend efficiencies

Basic Qualifications

• 5+ years of accounting, bookkeeping, or finance operations experience
• Strong working knowledge of AR, AP, reconciliations, and financial reporting
• Prior experience supervising or coordinating work of others
• High attention to detail and deadline-driven work style
• Comfortable working directly with leadership
• Experience with accounting systems (Quick Books certification preferred)
• Must pass a criminal background check and possess a valid Driver's License.

Personality Traits

• Lifelong learner
• Professional
• Reliable
• Self-sufficient
• Positive Attitude
• Open to new/different ways of doing things
• Excellent communication skills

What We Offer

• Profit sharing program
• 401k with company match
• Medical plan with dental and vision
• Flexible PTO plan
• Company provided devices

Next Steps

Upon submission, you will receive an application confirmation email. Please make sure to add  to your trusted sender list or regularly check your junk folder to ensure that you receive all correspondence regarding your application.

Salary will be dependent upon experience and skills. NWFEM offers comprehensive medical and dental insurance coverage following 60 days (about 2 months) of employment. Employees are eligible to participate in the company's 401k/retirement plan following 1 year of employment. NWFEM is an equal opportunity employer. We encourage diversity in our workforce. NWFEM provides equal employment opportunities to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic…