Accounts Payable Specialist

Details

* Salary Range: $23-25 per hour

* Hours:

15 hours per week

* Department:
Business Office

* Closing Date:
Open until filled

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POSITION DESCRIPTION

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee reimbursements, and managing institutional credit cards in accordance with organizational policies and accounting standards. This role supports the Business Office by maintaining accurate records, reconciling accounts, resolving discrepancies, and ensuring compliance with internal controls and applicable regulations. The Accounts Payable Specialist works closely with internal departments and external vendors to ensure smooth and efficient payment operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Payable Duties:

* Responsible for accounts payable cycle and keeping vendor payments current.

* Answer all vendor inquiries and process credit applications.

* Analyze vendor accounts and reconcile to monthly statements.

* Process accounts payable checks and coordinate cash flow with the Chief Financial Officer.

* Print all accounts payable reports and maintain all accounts payable files.

* Prepare analysis of accounts, as required and assist in monthly closings as needed.

* Maintain archive files and appropriate shredding.

* Assist auditors as needed.

* Obtain and enter ACH information for all vendors.

Other Accounting Duties:

* Track and maintain records for all corporate credit cards. Receive all statements and pay amounts due via online accounts in a timely manner. Submit statements and list of transactions to credit card holders for GL coding and all applicable receipts and enforce proper turnaround. Review statements for GL accuracy, approaching cardholders as needed for proper corrections.

* Prepare IRS 1099 forms at year-end.

* Assist in obtaining proper W-9 forms and Tax n from new vendors.

* Assist as backup for student transactions as needed.

EDUCATION/EXPERIENCE

Associate's degree (A.

A.) in business or equivalent from two-year college and one year of booking experience; or equivalent combination of education and experience.

Proficiency in ten-key, typing, Microsoft Outlook, Word, Excel required and Integrated Business Software e.g. (MIP) experience preferred.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PAY AND BENEFITS

* $23.00 - $25.00 an hour Base Wage

* Paid time off

* Tuition assistance

* 16 paid holidays including birthday

* 15% discount at NUNM Medici nary

This in-person position will be based at our campus in Portland, Oregon.