Portland & Portland East; OR - Area Admin II

Position: Portland Central & Portland East (OR) - Area Admin II
Job Title:

PEYL & PCYL Administrator (20-30 hours/week)  The Administrative role provides comprehensive administrative and operational support to both the PEYL and PCYL areas. This role is central to maintaining organizational structure, executing ministry systems, managing events, and facilitating effective communication with staff, leaders, parents, and donors.

Essential Duties and Responsibilities  I. Meetings, Communication, and Staff Support  Attend Monday morning Staff Meetings, taking notes, emailing a recap, and adding relevant items to the calendar  Engage in prayer, discussion, and participate in staff readings (one book quarterly, one chapter a week)  Attend Monthly Committee meetings (6:30 PM - 8:00 PM), taking notes, emailing a recap, and adding relevant items to the calendar  II.

Core Administrative & Systems Management  Maintain the Area calendar, including incorporating the regional calendar (Google Calendar)  Ensure all leaders are kept up-to-date on their leader requirements  Manage weekly Core Ministry Impact (CMI) submissions (Salesforce), including submitting all PEYL ministry CMI numbers every Sunday or specific day of the week  Manage monthly KKBN reporting (Salesforce), including entering PEYL's KKBN on the 30th of every month  Prepare and distribute Monthly Newsletters (Emma)  Manage donor tracking and outreach:
Track and communicate lapsed donors to the area, conduct direct outreach to lapsed donors (including managing lapsed donor emails), and perform other donor-related administrative tasks (Salesforce)  III. Office and Regional Operations  Check and process mail at the office  Send in checks  Maintain a clean and organized office space  Attend regional admin gatherings  Read Regional Newsletters and take action if necessary    IV.

Training and Events Logistics  Order and/or bring food for quarterly trainings and area-wide events (winter, spring, summer)  V. Shared Camp Administration  Registration & Promotion:
Create camp registration sites (Webconnex) and flyers (Canva). Send registration links to relevant team leaders for promotion (Emma & EZ Texts). Maintain the Linktree for WL social media, adding necessary camp/event links  Tracking & Finances:
Keep track of camp sign-ups, payments, donations (Salesforce), and health forms (Camp Registration System) for all camps across both areas  Logistics & Support:
Manage communication with leaders/parents regarding camp. Purchase cabin-time snacks  VI. Shared Fundraising and Events Administration  Event Participation:
Serve as a member of event teams and attend all area-wide fundraising events (e.g., Banquets, Auctions, Golf Tournaments, Easter Egg Drop, Blueberry Sale, Flower Sale)  Event Creation & Promotion:
Create all fundraising events websites (Webconnex), flyers, and mailers (Canva)  Camp Fundraiser Support:
Manage the set-up and communication with leaders/parents for camp-specific fundraisers  VII. PEYL-Specific Ministry Duties  Leader Support:  Create and send monthly communication (newsletter) to all leaders regarding area-wide dates (must be sent from )  Check leader compliance quarterly in YL Connect.  Weekly Prayer Texts:  Take prayer requests from the CMI sheet and create a prayer newsletter using a template  Use the online link for the newsletter to create and schedule an EZ Text for 9:38 PM on Wednesday night  Alumni & Donor Engagement:  Create a quarterly newsletter (sent from )  Write 4-5 thank-you cards per month, utilizing a tracking spreadsheet  Send out Meal Sign-Up via email to the PEYL Alumni & Friends contact list    RHYTHM OF SEASONS (Workload Timeline)  January/February:
General administrative and systems focus  March/April:
Golf Tournament Planning;
Spring Leader Training  May:
Golf Tournament;
Camp Set-up;
Family Camp;
Auction  June:
Leader Celebration;
Camp Tracking;
Camp Training  July:
Camp Tracking  August:
Banquet Planning  September:
Banquet;
Start of Clubs  October:
Leader Requirements check  November:
End of Year (EoY) Planning;
Fall Leader Training  December:
End of Year Campaign### "We the members of the Young Life mission – trustees, staff, instructors at Young Life schools and volunteers – join together in our affirmation of the following articles and our central purpose of proclaiming the Gospel of Jesus Christ and introducing adolescents everywhere to Jesus Christ and helping them grow in their faith."
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