Senior Development Coordinator

About Us

The Portland State University (PSU) Foundation fuels the mission and priorities of Oregon’s most diverse, innovative, and affordable research university by raising and managing philanthropic gifts that transform lives and communities.

Recognized as one of Oregon’s best non‑profits to work for five years in a row, we’re a community of purpose‑driven professionals who lead with heart, act with trust, and keep our mission forward in everything we do. Guided by creativity, we work together with a spirit of belonging and collaboration—empowering every team member to bring bold ideas and authentic passion to their work.

At PSU, more than half of incoming first‑year students identify as BIPOC, nearly a quarter are parents, and half are the first in their families to attend college. When PSU graduates thrive, families transform, communities prosper, and innovation expands.

Our mission at the PSU Foundation is to inspire donors, engage alumni and community, and steward resources with integrity and impact—ensuring PSU’s vital work continues to drive equity, opportunity, and growth across our region. If you’re ready to put your values to work and help shape a brighter, more equitable future, we’d love to have you on our team!

The Senior Development Coordinator provides administrative and project management support to two Assistant Vice Presidents (AVPs) of Development and the Development team to ensure the smooth execution of day‑to‑day fundraising activities and projects.

This position is responsible for supporting donor engagement processes, managing internal systems and documentation, coordinating meetings and events, and assisting with the preparation of fundraising materials and reports.

This position regularly collaborates with Foundation staff across departments and serves as a key partner to development colleagues, university unit partners, and internal stakeholders to advance the Foundation’s fundraising efforts.

• Provides administrative support for internal and external development meetings, including meeting preparation, logistics, note taking, sending follow‑up messages, and managing complex schedules.
• Supports the AVPs’ work in driving cross‑functional initiatives through high‑level project management and collaboration.
• Supports donor and prospect related administrative functions, including entering contact reports, editing and proofreading proposals, and creating stewardship materials (such as impact reports, development presentations and operational reports and tracking systems).
• Serves as point of contact for internal constituents for data/information requests and fields external inquiries.
• Collaborates with donor relations on strategic stewardship projects.
• Maintains and manages digital filing/document storage systems using a broad range of software including the foundation’s database.
• Collaborates with other development staff, unit partners and the following foundation teams: research and prospect management, engagement and communications, stewardship, IT and data management, and finance and accounting.
• Participates in planning, executing, and supporting central team’s fundraising and stewardship events and/or programs.
• Performs other duties as assigned.

• 3+ years of relevant administrative experience, including scheduling and managing calendars, communication and coordination with cross‑functional teams, data collection and entry, task tracking, event planning and execution, preparing reports, editing proposals, assisting with acknowledgements, supporting staff recruitments and onboarding, and budget reconciliation.
• Bachelor’s degree or equivalent combination of education, training, and relevant experience.
• Demonstrated success managing cross‑functional projects, including collaboration with a variety of stakeholders and proactive follow‑up and management of urgent deadlines.
• Proficiency with commonly used workplace technologies, such as Microsoft Office, SharePoint, CRM platforms, and other cloud‑based collaboration or document management tools, including AI (example: Copilot).
• Demonstrated ability to contribute to an inclusive, equitable,…