Legal Support Assistant

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Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

We have an exciting opportunity available in our Portland office for a Legal Support Assistant to support our legal administrative assistants (LAAs). This full‑time position is 5 days a week in the office. The selected individual will work within a team of LAAs, sharing overflow responsibility and supporting all timekeepers assigned to the team.

• Providing support with document production, accounting and billing functions, new matters, client file organization, records management, and closing transactions.
• Preparing, formatting, and editing correspondence and documents.
• Processing incoming and outgoing mail and deliveries (scan/route).
• Copy/print, label, and assemble binders/files.
• Maintaining office space and equipment.
• Filing documents manually and electronically.
• Entering time and preparing and submitting expense reports.

• Growth mindset: self‑motivated with a passion for continuous learning and problem‑solving.
• Strong verbal and written communication abilities.
• Detail‑oriented: keen attention to detail with the ability to manage multiple priorities and deadlines independently.

A high school diploma or equivalent is required; a college degree is a plus, and prior law firm or professional services experience is preferred. Candidates should be comfortable working in a large professional environment and have working knowledge of the firm’s computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook.

Excellent technical, interpersonal, communication, and organizational skills are essential to be successful in this position.

The salary range for this position is $52,000 to $62,000, reflecting the Firm’s good faith estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found in the Careers section of the firm’s website.

• Innovative Work Environment:
  Forward‑thinking firm with substantial support and visibility from the firm’s executive leadership.
• Professional Development:
  Continuous learning opportunities and avenues for career growth.
• Inclusion:
  Join a Business Resource Group and share cultural, experiential, or job‑related interests, experiences, and backgrounds.
• Impactful Contributions:
  Play a pivotal role in developing industry‑leading solutions that make a significant difference in legal practice and client service.

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.