Executive Administrative Assistant to President

Position: Executive Administrative Assistant to the President

All God’s Children International is actively seeking a dedicated individual to serve as our Executive Administrative Assistant to the President.

Location:

Portland, Oregon. Occasional in‑office and in‑person support as needed.

About AGCI

We are the world’s leading child advocacy and trauma disruptor organization. For 30+ years we have remained relentless in our commitment to stand up for children who need family across the continuum of care to dismantle systemic trauma.

Today we unlock possibilities for over 123,000 children per year worldwide across 25 countries spanning five continents. Our aim is to dismantle the systemic trauma that sits at the heart of the orphan crisis affecting over 8 million children.

Executive Administrative Assistant to the President

The role provides high‑level administrative support in a one‑on‑one working relationship with the President. It serves as a key liaison between the President and internal/external stakeholders, including the Executive Team, Board of Directors, donors, families, and staff.

Essential Duties and Responsibilities Calendar & Travel Management

• Manage and maintain the President’s schedule, including appointments, meetings, and conferences.
• Coordinate domestic and international travel arrangements, including transportation, lodging, and conference registration.
• Create and maintain detailed travel itineraries.

Communication & Documentation

• Prepare executive‑level responses to routine memos, letters, and correspondence.
• Compose, draft, and proofread a variety of documents, many of which are sensitive and confidential.
• Scan, copy, and send group notifications using platforms such as Microsoft Outlook and Teams.

Meeting & Event Coordination

• Attend Executive Team and other leadership meetings; record minutes and track follow‑up tasks.
• Organize monthly staff meetings and assist in planning staff retreats.
• Coordinate logistics for Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and maintaining meeting minutes.
• Assist in preparing presentations, reports, and materials for meetings and events.

Project & Office Support

• Provide in‑person and in‑office support when needed.
• Support the President with general clerical and administrative tasks.
• Manage special projects by establishing objectives, setting priorities, coordinating with others, and adjusting plans as needed.
• Provide support for organizational programs and strategic initiatives.
• Perform other duties and special projects as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Requirements

Education and/or Experience

• Bachelor’s degree with a minimum of four years of experience providing administrative support to a senior‑level executive. An equivalent combination of education and experience may be considered.
• Demonstrated experience in scheduling and calendaring, preferably using Microsoft Outlook.
• Proven ability to compose, edit, proofread, and format written materials.
• Ability to type 55 WPM.
• Intermediate level skills with Microsoft Office Suite (Word, Excel, Access, Outlook, and PowerPoint).

Requirements

• Must reside in the Portland, Oregon area to provide occasional in‑office and in‑person support.
• Strong organizational and time‑management skills with the ability to prioritize and multitask effectively.
• Excellent written and verbal communication skills, with attention to detail and professionalism.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Calm and courteous demeanor under pressure.
• Collaborative team player with a spirit of cooperation and openness to all levels of work.
• Ability to anticipate needs, take initiative, and work independently.
• Respectfully takes direction from the President and Executive Team.
• Maintains punctual, regular, and predictable attendance.

Communication Skills

Ability to read, analyze, and interpret general business correspondence, reports, and inquiries. Ability to write error‑free business correspondence, reports, and presentation materials. Ability to effectively present information and respond to questions from supervisors, donors/sponsors, clients, vendors, organization partners, and…