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Office Administrator/ Coordinator Virtual Assistant/ Remote Admin

Virtual Executive Assistant

Job in Portland, Multnomah County, Oregon, 97204, USA
Listing for: Mass Markets
Full Time position
Listed on 2026-01-04
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
POSITION OVERVIEW

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry.

We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company’s senior-level managers. The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports.

The ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Hours: Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10 - 7pm EST

To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test.

POSITION RESPONSIBILITIES

Key Responsibilities:

  • Managing a complicated and busy schedule
  • Performing planning, logistics, and operations work
  • Provide comprehensive administrative support
  • Coordinate individual and group travel
  • Handle confidential and sensitive information with appropriate judgment and discretion
  • Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence
  • Organize meetings summits from start to finish
  • Phone call screening, correspondence and document preparation, bill payment, record keeping
  • Various errands as needed
  • Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates
  • Be comfortable with Chief of Staff level duties and/or Project Management
  • Be comfortable with procurement and/or logistics-level duties
    • CANDIDATE QUALIFICATIONS

    WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION?

    All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated.

  • Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred)
  • Excellent command of English
  • Has excellent judgment in handling confidential information with discretion.
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Have a wired, high-speed internet connection (Download speed of 20

    Mbps+)
    • COMPENSATION DETAILS

    WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION?

    At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members.

    What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy:

  • Paid Time Off:
    Earn PTO and paid holidays to take the time you need.
  • Incentives & Rewards:
    Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations—and sometimes even cars!
  • Health Benefits:
    Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 90 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location.
  • Retirement Savings:
    Secure your future with retirement savings programs, where available.
  • Disability Insurance:
    Short- and long-term…
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