Administrative Assistant

Job Summary

The Administrative Assistant provides administrative, clerical, and customer service support to regional leadership and staff within the Bureau of Indian Affairs Northwest Regional Office. This role supports daily office operations, correspondence management, records tracking, and public interaction in a fast-paced environment while ensuring compliance with established policies and privacy requirements.

$23 - $25 an hour

• Provide administrative support to regional directors, managers, and staff
• Answer phones, greet visitors, and respond to routine public inquiries
• Prepare, type, proofread, and process correspondence, reports, and office documents
• Receive, review, route, and track incoming and outgoing mail; serve as primary mail clerk
• Maintain correspondence tracking and follow up on action items
• Serve as primary timekeeper and coordinate travel requests and related documentation
• Maintain accurate records and handle sensitive information in compliance with the Privacy Act
• Provide guidance on administrative procedures to clerical staff as needed

• Strong organizational, typing, and proofreading skills
• Excellent communication and customer service abilities
• Ability to manage multiple tasks and meet deadlines
• Knowledge of administrative and clerical procedures
• Ability to handle confidential information with discretion
• Proficiency with standard office software