Project Coordinator

The Dotter Department of Interventional Radiology is a pioneering national and global leader in Interventional Radiology clinical care, translational research, and education. Our specialists combine a sincere interest in the welfare of their patients with cutting-edge interventional care skills and technology. The Project Coordinator will coordinate the planning and administration of a group of related discrete projects at different stages of completion on an ongoing basis in support of the Dotter Interventional Radiology and OHSU mission.

A successful candidate in the Project Coordinator role will be a self-starter; exhibit systems thinking and demonstrate excitement for supporting the mission of the Department.

The Department of Interventional Radiology in the OHSU School of Medicine promotes an equitable work environment with a strong commitment to diversity. All department members are expected to actively participate in training and events that reinforce and expand this commitment.

• Project Coordination, Quality and Process Improvement Support:Provides project coordination support to Department on operational priorities and cross-functional initiatives. Maintains Quality and Process Improvement project documentation and supports IR Best Practice and Quality Committee. Apply OPEx and PI methods and tools to IR Quality initiatives. Furnishes the necessary data for departmental projects and quality improvement initiatives. Monitors project status to ensure progress toward completion, maintain communication to stakeholder groups, modifies project plans as necessary to manage unforeseen changes or unexpected developments.
  
  Timely and thorough completion of project documentation at close.
• Department-Wide QGenda Scheduling Coordination: Facilitates all QGenda schedule builds, prospective scheduling at 3-month or designated intervals, real-time updates, and system maintenance for all faculty and APPs across the full department, inpatient, outpatient, call, and partner site assignments. Coordinates schedule approvals directly with section chiefs. Manage schedule change requests, conflict resolution, and scheduling documentation. Generates and distributes scheduling reports and utilization summaries to leadership.
  
  Supports onboarding of new faculty and APPs into QGenda. Produces scheduling reports to be used in operations evaluation and improvement initiatives.
• Partner Site & Clinical Operations Coordination: Serves as the primary departmental contact for all partner site operations at Legacy Health, HMC, and affiliated sites, including HR, credentialing, onboarding, offboarding, IT requests, and project support. Coordinates credentialing and re-credentialing for faculty and APPs across Legacy, HMC, and VA. Tracks deadlines and ensures timely completion. Manages access requests and system onboarding for new clinical personnel across all sites.
  
  Tracks and reports on partner site access, scheduling metrics, and operational milestones as directed.
• Administrative & Governance Support: Maintains the Dotter IR website: content accuracy, updates, and coordination with OHSU web and communications teams. Maintains departmental policies and process documentation. Manages department-level IT and facilities requests. Serves as designated backup to the Executive Specialist during absences or periods of high demand, covering calendar management, correspondence, meeting preparation, and governance documentation. Supports P&T coordination processes in partnership with the Executive Specialist: faculty documentation, submission timelines, and record maintenance.
  
  Assists with coordination of faculty and departmental events, guest lectures, and special functions. Provides HR process support: interview coordination, travel reimbursements, vacation tracking, and routine personnel logistics.
• Other Duties as Assigned

• Four years of experience as an executive assistant, administrative analyst, researcher or administrative officer which included administrative duties, provision of technical assistance, or operations review.
  • Two of the required years must have included administration or oversight of an on-going project or program.
• A Bachelor's degree in Business Administration, Management, Public Administration or a closely related field may be substituted for up to two years of the required experience.
  • Note:
    
    there is no substitution for the two years of administrative experience.
• Experience…