Office Administrator

The Office Administrator position will have three main focus areas - accounts receivable management, AP entry, office support and sales support. This is a key internal and external, both customer and vendor facing position and our first line of interaction on the administrative side. This position help us drive the culture throughout our organization.

• Confirming invoices in our system
• Reporting and following up on open invoices
• Depositing and posting of funds
• Customer service - phones, door and events
• Supply ordering
• Collection activities
• Will calls
• Sales support with ordering and troubleshooting
• General filing activities
• NSF tracking and follow-up
• Incoming and outgoing mail management
• AP Entry
• Perform other duties as assigned

• 1-2 years of experience as an administrative assistant or front desk receptionist
• Intermediate proficiency working with MS Suite and Outlook
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Professionalism:
  Represents the company well by selecting the words or actions most likely to have the desired effect on the individual or group in question
• Reliability: demonstrates high level of dedication to work by continually being dependable in all aspects of position
• Collaboration:
  
  develops cooperation and showcases teamwork while participating in a group setting working toward a common goal
• Planning & Organization sets priorities, goals, and timetables to achieve maximum productivity
• Coachability & Flexibility: receptive to feedback, willing to learn, embracing continuous improvement
• Communication:able to articulate thoughts and ideas clearly and effectively in written and oral forms to internal and external customers

• Ability to move product weighing up to 50 pounds, including lifting, placing, pushing and pulling
• A bility to work overtime
• Must live within an agreed upon location/ geography

Oregon's Premier Independent Wine Distributor and Spirits Brokerage.

The pay range for this role is:

21 - 23 USD per hour (Mitchell Wine Group - Portland)