Program Administrator

Proposed Start Date 11/02/2026. Classification Title Administrative Support Rank N
- No Rank. Working Title Program Administrator. Department 310501 - IOA Inst Aging Office. Position Number D90960. Representation AU - AAUP Renewable. End date, if applicable 06/30/2027. Position FTE Variable between .5 and 1.0, starting at .5 FTE. Tenure Status N - not applicable.

Portland State University is Oregon's most affordable public research university, located in the heart of one of America's most dynamic cities. Our mission to "let knowledge serve the city" reflects our dedication to turning ideas into action - in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.

More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

The Program Administrator is the lead administrator position for the Institute on Aging
, which also includes the Senior Adult Learning Center (SALC), the Oregon Center for Excellence in Behavioral Health and Aging (OCEBHA) and the Better with Age Initiative
. This position is responsible for assisting the IOA Director, faculty, and staff with coordinating a program of research, including research development and evaluation; establishing and defining operational programs and program guidelines needed for a research center; managing fiscal resources for research programs and projects; leading the support needed for recruitment, retention, communication, and faculty research initiatives; collaborating with IOA staff, PSU students and decision-makers;

developing relationships with external groups and agencies; and supporting the SALC coordinator and SALC Advisory Council. This is a variable FTE position, between .50 to 1.0 FTE, starting at .50 FTE, reporting directly to the IOA director.

• BA/BS with 3+ years of related experience.
• Knowledge of PSU program practices and operations.
• Experience working with Banner, Data Master/Cognos or similar enterprise systems.

• General understanding of IOA research activities to track and report new grant, contract, philanthropic, or fee-for-service opportunities; maintain web presence and social media; and submit updates and achievements to PSU Currently and for IOA-related newsletters.
• Understand the basic function and policies associated with different funding sources, including E&G, PSU Foundation, and state-and-federal awards and contracts.
• Ability to assist with proposal development such as organizing documentation, managing timelines, and facilitating information gathering for budget development.
• Training in gerontology or similar field.
• Intermediate level (or higher) expertise with Excel.
• Bachelor's degree in business related field, such as finance, accounting, or HR.
• Ability to direct current and prospective undergraduate and graduate students to program resources and appropriate contacts.
• Proven ability to support to the department leadership, work groups, staff and student workers in an academic environment.
• Experience creating planning committees and organizing staff and team meetings to address department goals and funder deadlines.
• Ability to monitor and communicate the status of multiple projects, and keep projects on track.
• Capacity to work with minimal or no supervision.