Document Controller - Engineering Drawings

• Portland, OR

Role:
Document Controller
- Engineering Drawings

Duration: 6 Months (Contract)

Location:
Portland, OR (On-Site)

Work Hours: 8:00 AM- 5:00 PM (PST)

• Document Control & Revision Management — Engineering drawings, version control, document tracking, and as-built updates.
• Electronic Document Management Systems (EDMS) — Autodesk Vault, Quick Base, eRecords, and SharePoint.
• Construction Package Processing — Preparing, checking, issuing, and distributing construction drawing packages.
• Engineering Drawing Management — Identifying discrepancies in drawing numbers, revisions, approvals, and document completeness.
• Computer Skills & Attention to Detail — Microsoft Excel, Word, databases, problem-solving, and the ability to learn new software.

Supports the management of company documents and ensures accuracy, quality and integrity. Supports the adherence of record retention policies and safeguards information to be in compliance with rules and regulations of the Oregon Public Utility Commission, the Federal Energy Regulatory Commission and all other applicable laws, rules and regulations relating to records management; participates with records management professionals in providing technical support and guidance to ensure they comply with RIM best practices and obligations under this policy.

Preferred: five or more years in document control, records management or related field.

• Intermediate knowledge of electronic document management system (e.g., eRecords, Autodesk Vault) and relational software applications (i.e., database and reports)
• Basic knowledge of engineering drawing types (i.e., isometrics, one-lines and electrical schematics) related to substations.
• Basic knowledge of interpreting electrical, mechanical and civil drawings to identify drawing data discrepancies.
• Intermediate knowledge of drawing life cycle and moving to published status.
• Intermediate computer skills using Microsoft Suite (Excel, Word, Access and Outlook), database, eRecords, SharePoint and Autodesk Vault

Working knowledge of records management laws, regulations, policy and procedures

• Problem Solving
• Computer skills/ability to learn new software
• Detail Priented

• 1 Good communication
• 2. Experience in Vault
• 3. Experience in Quick Base

Provides technical support to records management professionals for complex projects and studies to meet stakeholder needs, improve compliance or improve processes of the RIM program; participates in meetings with department managers and site representatives to review potential operational changes and related record needs; documents and reports on discussions on process improvements based on industry best practices and on project plans/progress, program status, issues and recommendations.

Ensures the electronic drawing management system is accurate and that drawings are viewable and drawing life-cycle states are correct; maintains the as-built database, ensuring effective scanning, tracking and processing of documents; determines when data or file is corrupted and investigates, resolves and partners with drafters, designers and/or engineers to correct errors; updates the operating one-line index; prepares operating one lines for issue;

provides basic-level training and instructions on document management system to cross-functional groups.

Ensures accuracy of drawing distribution matrix (e.g., drawing size, number of copies); provides accurate and timely drawing distribution for construction projects and as-built updates; distributes vendor review drawings to appropriate designers and engineers.

Documents…