Executive Coordinator

Health Services Leadership Executive Coordinator

Make a mission-driven impact as the Health Services Leadership Teams' Executive Coordinator at Central City Concern!

Help drive high-impact operations

• Empower executive leaders; act as the strategic backbone for the Health Service Leadership Team (HSLT), keeping their priorities in order
• Support complex projects by owning the logistics, deliverables, and timelines for key health services initiatives from start to finish.
• Maximize leaders' efficiency through dynamic scheduling, travel planning, and meeting agendas to optimize the leadership team's time.

Technical & Analytical Support

• Assist with data translation into insights: create powerful PowerPoint presentations and manage complex datasets in Excel to support executive decisions.
• Streamline daily business as you handle critical operational tasks including budget tracking and expense reporting.
• Manage multiple leadership schedules, attend project meetings, report meeting minutes, decisions made and action plans.

Serve as a trusted partner & liaison

• Manage highly sensitive and confidential information daily with top-tier professional judgment and discretion.
• Bridge the communication gap and act as the central communication liaison, triaging inquiries from internal staff, community partners, and external stakeholders.
• Champion inclusive collaboration through respectful, effective connections across a fast-paced environment with diverse teams and community partners.

Location:

Administration Office (Downtown Portland)

Schedule:

Monday - Friday 8:00am - 5:00pm

Salary Range: $69,000 - $90,000
* This range is influenced by professional experience, licensure, certifications, and internal equity.

Minimum Qualifications

• 4 years of secretarial or executive assistant experience
• OR An Associate's degree or certificate in office occupations or office technology and 3 years of secretarial or executive assistant experience
• OR A Bachelor's degree and 2 years of secretarial or executive assistant experience
• OR An equivalent combination of training and experience.

• Excellent computer skills and high proficiency in Microsoft Office Suite. Experience with office machines (fax, photocopier, phone systems).
• Must possess a current driver's license, access to a vehicle, qualify as an Acceptable Driver as designated in Central City Concern's Fleet Safety policy. Must pass an initial drivers training within 60 days of being an approved driver and continued recertification training. Must maintain vehicle insurance coverage of a minimum of $100,000/$300,000 personal auto liability coverage.
• Must pass a pre-employment drug screen, TB test, and background check. This includes clearance by the DHS Background Check Unit.
• Must generally have the ability to walk, bend, stoop, kneel, squat, twist, reach, pull and lift heavy objects, and climb stairs with reasonable or no accommodation.
• Must adhere to agency's non-discrimination policies.
• Ability to effectively interact with co-workers and clients with diverse ethnic backgrounds, religious views, political affiliation, cultural backgrounds, life-styles and sexual orientations and treat each individual with respect and dignity.

Essential Duties and Responsibilities

• Provide administrative support for the Health Services Leadership team, including drafting correspondence, editing technical documents, preparing effective Power Point presentations, inputting and analyzing data in Excel, creating and maintaining organizational and filing systems, and coordinating communications with internal and external partners.
• Serve as the central contact and communications liaison between Health Services Leadership Team and other agency staff. Appropriately manage and communicate confidential or sensitive information.
• Maintain senior Health Services Leadership's non-clinical schedules by planning and scheduling meetings, conferences, teleconferences, travel, and other items.
• Coordinate Health Services Leadership and other department meetings, and other meetings as assigned, including scheduling and coordinating meetings, preparing materials, attending meetings, and coordinating agendas and follow up items.
• Provide support and coordinate logistics of projects as assigned. Coordinate project deliverables/issues with key stakeholders. Attend project meetings and report meeting minutes, decisions made and action plans.
• Answer, evaluate and triage calls from many different sources, including concerns or complaints that are directed to the Health Services…