Office & Sales Administrator

International Sports Management | Downtown Portland Waterfront

Full-time, Monday–Friday | In office

Local applicants only. Early Career Women and Men encouraged to apply.

Note:

You must currently live in the Portland metropolitan area and be available to work in our downtown office Monday–Friday. This position is not remote or hybrid, and we are not considering relocation candidates.

Do you enjoy being the person who keeps an office organized, brings people together, and makes everyone’s day run a little smoother? Love to be involved in important sales related activities, but don't want to do ANY actual selling? Then keep reading (the whole ad please!)

International Sports Management (ISM) is looking for an organized, personable, and technology-minded individual to support our Executive Vice President, sales division, and Portland office. We have a small team locally with offices around the U.S.. Your contributions will be visible and appreciated.

ISM provides premium corporate hospitality experiences at major sporting events. This position combines administrative and Salesforce support with everyday office coordination—and occasional travel to help the EVP host clients at events.

This is a support role with no selling, cold calling, or sales quota. Some hands-on Salesforce experience is required; administrator experience is preferred but not necessary. Proficiency in Microsoft Excel and Microsoft Office is essential.

What you’ll do

Support our EVP and sales team

• Provide administrative support, prepare documents, maintain records, and follow through on projects and requests.
• Maintain accurate Salesforce records and assist with lists, reports, and database organization.
• Create and maintain Excel spreadsheets for tracking, reporting, and managing company information.
• Help colleagues with routine questions about Salesforce and tools such as Zoom Phone, Zoom Info, and Event Farm, coordinating technical assistance when needed.
• Assist with client communications via email and phone and video calls.
• Keep documents organized and handle everyday administrative tasks, including scanning, copying, and filing.

Keep our office running smoothly

• Take ownership of the daily details that make our office welcoming, organized, and ready for the day - from getting the morning coffee going to making sure supplies are stocked.
• Help coordinate team happy hours, celebrations, and other office activities.
• Create a welcome visitors friendly, professional, and FUN(!) atmosphere.
• Notice what needs attention and take initiative, whether that means helping a colleague, addressing a basic technology issue, or helping on a project.
• Travel occasionally with the EVP to assist with our team at client hospitality events.
• Represent ISM with warmth, professionalism, and attention to our clients’ needs.

Who will thrive here

You’re someone who enjoys working with people, brings positive energy to the office, and takes pride in being dependable. You’re equally comfortable working through a spreadsheet, helping a colleague navigate Salesforce, and making sure the office is welcoming.

You should bring:

• Some hands-on Salesforce experience
  , including navigating the system and working with records. Reporting, data cleanup, or administrator experience is a plus.
• Proficiency in Microsoft Excel
  , including sorting, filtering, formulas, and functions. Pivot tables and lookup functions are a plus.
• Strong Microsoft Office/Microsoft 365 skills
  , particularly Outlook, Word, and PowerPoint.
• Strong organization, accuracy, and follow-through across changing priorities.
• Clear written and verbal communication and a friendly, approachable manner.
• Initiative, practical problem-solving skills, and a willingness to pitch in on both routine tasks and larger projects.
• Good…