Executive Coordinator

• Empower Executive Leaders; Act as the strategic backbone for the Health Service Leadership Team (HSLT), keeping their priorities in order
• Support complex projects by owning the logistics, deliverables, and timelines for key health services initiatives from start to finish.
• Maximize leaders’ efficiency through dynamic scheduling, travel planning, and meeting agendas to optimize the leadership team's time.

• Assist with data translation into Insights:
  Create powerful PowerPoint presentations and manage complex datasets in Excel to support executive decisions.
• Streamline daily business as you handle critical operational tasks including budget tracking and expense reporting.
• Manage multiple Leadership schedules, attend project meeting, report meeting minutes, decisions made and action plans.

• Manage highly sensitive and confidential information daily with top-tier professional judgment and discretion.
• Bridge the communication gap and act as the central communication liaison, triaging inquiries from internal staff, community partners, and external stakeholders.
• Champion inclusive collaboration through respectful, effective connections across a fast-paced environment with diverse teams and community partners.

The Health Services Leadership Executive Coordinator provides confidential, varied and complex administrative support for the Health Services Leadership team, including the Health Services Executive, Chief Medical Officer, and Health Services senior operations and medical directors. Responsibilities include communication liaison, project coordination, preparing reports and data, scheduling and meeting support, planning travel, coordinating visitors, and effectively prioritizing and responding to diverse requests from Health Services leaders.

This position requires confidentiality, judgment, flexibility, interpersonal skills, organizational skills, strong computer skills, and the ability to work well with all levels of internal management and staff, as well as outside stakeholders.

• 4 years of secretarial or executive assistant experience

OR

• An Associate’s degree or certificate in office occupations or office technology and 3 years of secretarial or executive assistant experience

OR

• A Bachelor’s degree and 2 years of secretarial or executive assistant experience

OR

• An equivalent combination of training and experience.
• Excellent computer skills and high proficiency in Microsoft Office Suite. Experience with office machines (fax, photocopier, phone systems).
• Must possess a current driver’s license, access to a vehicle
  , qualify as an Acceptable Driver as designated in Central City Concern’s Fleet Safety policy. Must pass an initial drivers training within 60 days of being an approved driver and continued recertification training. Must maintain vehicle insurance coverage of a minimum of $100,000/$300,000 personal auto liability coverage.
• Must pass a pre-employment drug screen, TB test, and background check. This includes clearance by the DHS Background Check Unit.
• Must generally have the ability to walk, bend, stoop, kneel, squat, twist, reach, pull and lift heavy objects, and climb stairs with reasonable or no accommodation.
• Must adhere to agency’s non-discrimination policies.
• Ability to effectively interact with co-workers and clients with diverse ethnic…