Office Manager

The Office Manager is responsible for the management and coordination of office administration and procedures for our Stantec office in Portland, OR. The ideal candidate will be an energetic, team-oriented professional who can wear multiple hats and is experienced in handling a wide range of administrative, facilities and project support related tasks. Well organized, flexible and enjoys the administrative challenges of supporting a multi-disciplined office of diverse professionals.

This position is in Stantec’s Portland office, with defined hours of 8:00 am – 5:00 pm. Monday through Friday.

• Responsible for the management and coordination of office administration and procedures.
• Provide front desk coverage, greet visitors, handle phone calls, mail distribution, and staff inquiries and requests. Maintain oversight and management of front desk administrative manual.
• Manage and coordinate all facility related activities associated with maintaining a safe and productive office (office repairs, space planning, security, etc.)
• Responsible for managing service vendors, supply deliveries, coffee service, etc.
• Manage office supply inventory and orders.
• Assist with onboarding coordination, scheduling, and training for new staff members.
• Provide appropriate coding for office/business center invoices and submit for processing.
  
  Assist with expense reporting and process check requests.
• Serve as Office Contact, participates in monthly regional calls, and disseminate information to office leadership and staff. Act as a liaison between the local office and Human Resources.
• Coordinate monthly “all staff meeting” with involvement from office leadership, functional support teams and corporate communications.
• Schedule and facilitate meetings, travel, and events for office leadership and staff.
• Coordinate office staff events including holiday parties, summer picnic, monthly office gatherings, and special events as assigned.
• Coordinate annual Stantec in the Community volunteering event, Biometric check wellness event, CPR training and others to include logistics and communications.
• Serve as OSEC (Office Safety Environment Coordinator) to ensure the safety of staff and support office safety initiatives.
• Act as a liaison between local office and IT, including equipment ordering, coordinating repair and setting up with vendors.
• Handle special projects as assigned.