Brokerage Coordinator

Job Title

Brokerage Coordinator

Job Description Summary

Job Description Summary The Brokerage Coordinator serves the day-to-day business needs of a pooled group of brokers, with a primary focus on marketing, transaction, and administrative support. The role also provides support across daily office operations. Broker deadlines take priority. This is a dynamic role with a high degree of autonomy. The ideal candidate is detail oriented, takes initiative, and uses sound judgment to prioritize requests from multiple brokers while maintaining a friendly, professional, service-oriented approach.

This role reports to the Operations Manager.

• Design, proof and produce BOVs, offering memorandums, flyers, brochures, tour books and other marketing materials in Adobe InDesign using established templates, and maintain and improve templates as needed
• Develop content for marketing materials, including property descriptions and market summaries
• Create, enter and maintain property listings and run marketing campaigns across CoStar, Crexi and Vertical Email
• Conduct and maintain market surveys and Excel-based analyses, compiling competitive availabilities, lease and sale comps, and vacancy and rental rate data from listing services and the internal Cushman & Wakefield database to support BOVs, pitches and client reporting
• Coordinate marketing efforts with corporate marketing functions
• Procure property marketing collateral such as signs and professional photography

• Prepare Real Estate Contracts & Forms - Purchase and Sale Agreements, Lease Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure)
• Draft Listing Agreements – Cushman & Wakefield and AIR Forms. Coordinate with Legal Department and management to finalize for execution and tracking
• Prepare, format and proof Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences
• Organize all agreements, property information and due diligence materials for each pursuit and transaction, and coordinate closed deal submission to the Deal Desk
• Manage the group’s deal pipeline in Salesforce and track active listings and pursuits from launch through close
• Coordinate client communications and deal logistics
• Manage broker calendars

• Collect and distribute mail daily, and monitor and route voicemail
• Order office and kitchen supplies and equipment through Workday, procurement or outside vendor, and keep the kitchen stocked
• Manage facility maintenance by submitting janitorial and maintenance work orders, scheduling vendor appointments, and managing vendor relationships to ensure work completion
• Plan and coordinate office events and manage conference room scheduling, including meeting setup, catering and technology
• Process accounts payable, verify credit card charges and process expense reports to ensure accuracy and compliance with company policies
• Support special projects as assigned

• HS Diploma or GED required
• A minimum of 1 year of brokerage support, commercial real estate, or administrative experience is preferred.
• Proficiency in Adobe InDesign and advanced skills in Microsoft Excel. Familiarity with CoStar, Crexi, Salesforce and email marketing platforms is preferred.
• Intermediate skills with Microsoft Office Suite products such as Word, PowerPoint, SharePoint and Outlook, with an embracing of new technologies and digital tools.
• Ability to comprehend and interpret instructions, correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.
• Ability to work independently, take initiative, and use…