Alumni Engagement Specialist

Salary is determined based on experience and the Foundation’s structured pay bands, which include steps for growth and performance. Please see the “Pay” section for more details.

Priority Final date to receive applications: November 30, 2026
FLSA Status: Non-Exempt
Starting Salary: $50,993 - $59,492
Work Location: Hybrid

As the Alumni Engagement Specialist, you will play a key role in advancing our mission by supporting a comprehensive Alumni Engagement program (AEP) that engages alumni and students of the schools, units and institutes  will be collaborating closely with AEP colleagues and Special Events colleagues.

Administrative Support for Alumni Engagement Program

You will ensure alumni data is as accurate as possible and reflects timely updates captured through events and AE staff visits.

You will convene regular meetings with individual alumni engagement staff to discuss collateral and strategy needs for short/long term alumni activity.

You will manage communications with individual or small groups of alumni, including drafting and editing correspondence, preparing letters and cards of appreciation or sympathy and other personal communication.

Project & Event Support

You will staff alumni and donor events, engaging with alumni, prospective donors, and other guests and to ensure a welcoming, thoughtful experience.

You will coordinate event and program logistics, including meeting space and electronic equipment reservations, catering requests, and preparation of event briefs, in partnership with Special Events colleagues as appropriate.

You will coordinate across departments and with third-party vendors to ensure events are well-executed and support engagement and stewardship goals.

You're able to take initiative and be self-directed, with a high level of accountability.

Your strong project management and organizational skills give you the ability to independently manage and prioritize multiple projects and tasks, meet deadlines, and adjust as necessary.

You're able to collaborate professionally, diplomatically and productively with contacts at all levels, including OHSUF colleagues, University staff, alumni, donors, volunteers and vendors.

You're hospitality-minded and eager to understand and meet the needs of stakeholders.

You're compassionate and culturally-responsive, with the ability to partner and communicate with internal and external stakeholders from diverse backgrounds and lived experiences, including students, faculty and alumni.

3+ years’ experience in an administrative support role

Experience supporting a senior staff member or executive preferred

Non-profit, foundation, and/or university experience preferred

Experience with Salesforce Affinaquest or another donor database preferred

Experience with Asana or similar project management platform preferred

We want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply.

Fast-paced office and external event environment with frequent interruptions of work flow

Physical setup and take down of events with prolonged periods of standing: ability to move up to 40lbs

Occasional hours outside of normal work hours for meetings, events or programs

Travel within the Portland metropolitan area will be necessary

$50,993 - $59,492 USD

Salary is dependent on experience. Each salary band is broken into three "steps," which correspond with an employee’s experience/tenure, proficiency and performance in that specific role. New employees will typically start at step I of our pay band to allow for later growth, although more experienced candidates may be eligible to start at step II or III.…