Payroll Specialist

We are a passionate senior living community seeking dedicated and caring healthcare professionals who want to make an impact on the lives of the residents they serve. Come and be part of a fun and exciting team and make a positive difference in the lives of those around you!

This role handles the accurate entry, review, and processing of payroll information. It includes managing routine payroll cycles, performing audits, and maintaining quality control for both bi‑weekly and monthly payroll runs. The position also supports general data entry tasks and ensures payroll records and reports are completed accurately and on time.

• Track discrepancies and follow up on invoices awaiting approval
• Reconcile payroll prior to transmission and verify final reports
• Prepare accurate and timely year‑end payroll documentation (e.g., W‑2, W‑2c)
• Apply proper taxation rules for employer‑paid benefits
• Review and validate employee timecards for accuracy
• Process check runs and apply manual payments when needed
• Generate ad hoc financial or operational reports as needed
• Support bi‑weekly payroll cycles, including direct deposits, payroll reports, adjustments, reimbursements, manual checks, reconciliations, and ACH activity
• Respond to employment verification requests from external agencies
• Handle compliance tasks related to unclaimed payroll checks
• Print and reconcile month‑end payroll and accounting reports
• Calculate and process deductions (taxes, insurance, garnishments, etc.)
• Manage workflow to ensure payroll transactions are completed accurately and on schedule
• Interpret prevailing wage requirements and complete certified payroll documentation when applicable

• High school diploma or equivalent (GED)
• Certification such as CPP is a plus, but not required
• Familiarity with federal and state employment laws and regulations
• Solid knowledge of relevant workplace compliance standards
• Proficient with computers, including strong Excel skills
• Excellent organizational skills with the ability to prioritize and manage multiple tasks
• Strong written and verbal communication abilities
• Ability to handle confidential information with discretion
• Demonstrates a strong work ethic and collaborates well within a team