Purchasing Administrator

Purchasing Administrator – Northwest Pump

Northwest Pump is looking for an organized, detail-driven Purchasing Administrator to join our Purchasing Team. This role is essential to keeping our operations running smoothly, you’ll support procurement processes, maintain vendor communications, and ensure accurate purchasing records that help keep our business moving. If you're a problem-solver who enjoys working with people and keeping processes on track, we encourage you to apply today!

• Communicate with suppliers regarding pricing, terms and conditions, delivery status, and any discrepancies in quantity or quality
• Verify specifications on purchase requests and obtain additional pricing or details from vendors when needed
• Issue purchase orders and ensure timely follow-up on acknowledgments, expediting, and late deliveries
• Maintain accurate information across vendor portals and update purchasing-related reports used by multiple departments
• Assist internal teams by resolving issues related to purchased items and routing inquiries sent to the Purchasing group inbox
• Support new part setups and price updates to ensure records remain accurate and up-to-date
• Coordinate with suppliers and internal departments to troubleshoot problems and ensure smooth purchasing operations
• Maintain organized documentation and purchasing files
• Collaborate with the Purchasing Manager on process improvements and workflow efficiencies

• High school diploma or GED required
• 3+ years of related experience and/or training, or an equivalent combination of education and experience
• Strong customer service, problem-solving, and decision-making skills
• Excellent attention to detail with the ability to prioritize multiple tasks effectively
• Reliable, self-motivated, and able to work independently or as part of a team
• Strong verbal and written communication skills; must be able to communicate effectively with vendors, customers, and coworkers
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with VLOOKUP and Pivot Tables is a plus
• Accounting or accounts payable experience is a plus
• Ability to quickly learn new systems, processes, and tools
• Experience working with ERP systems is beneficial

• Competitive wage and comprehensive benefits package—including medical, dental, vision, life insurance, LTD, paid vacation, paid sick time, community service time, and a 401(k) with dollar-for-dollar company match
• A supportive team environment with knowledgeable colleagues who are committed to your success
• Opportunities for professional development and career advancement within a growing company
• A family-oriented culture combined with the stability of being the largest distributor of petroleum equipment in the Western U.S.

• This is a full-time position working regular business hours, Monday through Friday, with optional hybrid availability
• Must be able to pass a pre-employment drug screen and background check
• Must be authorized to work in the United States

• Visit us at
• Follow us on social media to learn more about our team and culture

We’re excited to find the right person for this essential role. If you believe you’d be a great fit, don’t miss this opportunity—
apply today!
EEO Employer / Vets / Disabled