Payroll and Benefits Specialist

Responsible for administration of the organization’s full-cycle Payroll, company provided and voluntary benefits, and federal, state, and local tax requirements, and related compliance functions. Primary administrator for HRIS platform and related modules. Role includes time & attendance oversight, payroll processing, interface and maintenance with payroll providers and benefit plan third parties, accounting journal entries and reconciliations, ensuring all duties are performed in time sensitive and accurate manner, in accordance with Company Policies and Federal DOL/IRS / Local wage and hour employment laws.

Interfaces with employees, answering questions regarding system access, payroll payments, benefit deductions, tax and other statutory withholding, pay stub/W2 earnings. Apply consistent methods in handling payroll, tax, and benefit matters in compliance with EE handbook, wage and hour employment laws, and company policies. Assists Director of Human Resources with tactical HR responsibilities.

• System Administrator for the Time & Attendance, Payroll, Retirement Services and general HRIS System.
• Processes Bi-weekly payroll – review timecards, ensure all data files and schedules are complete, balanced, and well documented for transmission to Third Party Processor.
• Create payroll related journal entries for posting into accounting system.
• Prepare reconciliations for G/L payroll related accounts for payroll accruals, taxes and benefit liabilities, identifying any reconciling items for resolution each payroll.
• Submit payroll deductions and remittances timely.
• Calculate sales and management commissions/bonuses with review by Sales Management and/or finance.
• Setup, maintain, and reconcile company provided Paid Time Off Accruals, Vacation and Sick against expected balances on a routine basis.
• Prepares timely termination payments and supporting schedules in compliance with specific state wage and hour employment laws and presents for review by manager and finance.
• Maintains all records and documentation related to Full Cycle Payroll in organized and searchable manner, maintaining employee files and company files for compliance, including tax reporting and payments.
• Prepares census government or agency required reports and surveys for appropriate payroll and employment tax & withholding reporting requirements.

• Administers health and welfare plans with providers, including enrollments, qualifying events, and terminations.
• Record and track self-insured plans premium and claim payments. Maintain clear reconciliation for accurate tracking and work with finance for estimating liabilities and rebates.
• Prepares employee census data for renewals and program evaluations.
• Provide employees with information and answers questions on cost and timing of payroll deductions for different levels of coverage on company provided, voluntary insurance offerings, and statutory required state/local programs.
• Implements employees’ selections and/or changes in system and with providers at times of eligibility, annually or from qualifying event to meet deadlines and notification windows.
• Communicates required Employer mandated compliance materials for Employee rights, notices and access options under Federal health care act.
• Confirms and verifies maintenance of employee personal data as changes are made, to support annual 5500 preparation and mandatory compliance reporting to Plan Administrator, Record Keeper, Fiduciary Services, or Plan participants.
• Work with Director of Human Resources to on coordination with 401K Financial Advisor for scheduling employee education and awareness on annual basis.
• Maintains records on enrollment, participation and funding in…