Audio Visual Event Specialist

The role of an Audio Visual (AV) Events Specialist is to facilitate outstanding, engaging, and seamless AV services to on-campus, remote, and hybrid events. The AV Events Specialist and the AV Events team work with student groups, campus partners, and external clients to strategize, implement, and produce a wide variety of events at locations including the PSU sports arena, ballroom, auditoriums, conference rooms, classrooms, and University hotel.

From small, student-run meetings to production services for internationally renowned speakers: this position is part of the team that makes these experiences come to life. The AV Events Specialist’s day may include checking in for an assigned event, surveying the room’s readiness, and heading to gear storage to select the appropriate equipment needed for the quoted configuration. Once setup is complete, verify with the client that all their needs were met, and conduct a final sound check before taking a break and returning to operating sound for the 2-hour event.

At the close of the event, the AV events Specialist may be assigned to break down the event gear and ensure all is neatly returned to storage. Other assignments during a day may include team meetings, responding to event requests by answering client questions and preparing quotes, or processing the billings for events from the prior week. Other duties may include projects such as inventory, organization, and routine maintenance of AV gear.

This position’s primary job duties are::
On-Site Event Support - Organize, set up, break down, and ensure the smooth delivery of professional sound, video, and lighting at live campus events as a dedicated technician or as a team of technicians for larger or multi-site events Event Planning – Collaborate with clients to gather requirements, offer services, organize, quotes, and prepare for professional-quality AV for live campus events Documentation and Training – Collaborate in the development of written documentation and live training for students and other team members in relevant AV technologies.

Provide clients instruction on the operation of rented and built-in AV technologies. Administrative & Maintenance – Conduct day-to-day business activities including coordinating with partner teams, processing billing and accounts receivable, attending team meetings, gear inventory, and maintenance of gear. Other duties as assigned – Infrequent tasks related to the delivery of AV Event services or voluntary departmental activities, most frequently related to team and culture-building activities.

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