People & Culture Coordinator

Why us?

The Nines, A Luxury Collection Hotel, Portland is seeking a People & Culture Coordinator to join their renowned team. The perfect candidate is passionate about service and creating indigenous experiences for each guest!
Poised in the heart of the city center
, within the walls of the stately Meier & Frank Building one of Portland's most beloved landmarks, the Nines honors the structure’s storied past, both in its striking decor and impeccable service. Individualistic design traits celebrate the surroundings of one of finest LEED Silver-certified hotels in Portland, providing the opportunity to truly experience the region's unique character.

Sage Hospitality
, we passionately strive to be the best and create excellence in everything we do. We are known amongst our staff, our owners, our guests and our communities as leaders in our field who are authentic, humble, innovative and flexible operators driven to anticipate needs and exceed expectations.

People & Culture Coordinator assist in the overall operation of the Human Resources function by maintaining accurate associate records. To provide support in the areas of employment, benefit administration, associate relations and training. Coordinate, administer and report on various human resource programs, system and procedures to aid in the attraction, retention and motivation of associates in accordance with policies, procedures and government laws and regulations.

Daily administration of various benefit, government and associate relations programs. Recommends procedural/process changes.

• Maintain all logs (new hire, termination, transfers, department meetings, turnover reports, birthdays, anniversaries, training, recognition) daily by period and prepare reports in a timely, accurate manner.
• Maintain employee records, files and the human resource office systems to compliance standards.
• Prepare correspondence and memos as needed.
• Assist in screening hourly applicants and determine eligibility for employment when department managers have the need. Refer to department manager when appropriate. Execute the employment process.
• Assist with all benefit enrollment and administration including group health insurance, 401K, vacation, sick, leave of absence and jury duty pay. Ensure all policies and procedures are followed, forms are accurate and administered in a timely manner.
• Assist with orientation; overview of benefits to new associates, instruct on completion of enrollment forms and audit for accuracy, provide overview of company handbook.
• Prepare/monitor Payroll Action Forms & input/update ADP new hires, terms, transfers and manual check calculations to ensure accurate, up-to-date information is available for payroll and management.
• Notify managers of monthly reviews, prepare payroll action forms and track all completed reviews to ensure reviews are given in a timely manner.
• Assist with reception duties: greeting concerned associates and directing to appropriate manager if necessary.
• Assist in the production of associate newsletter.
• Ensure complete compliance of the Immigration Reform and Control Act for all associates.
• Conduct exit interviews of hourly associates and log and update in tracking spreadsheet.
• Keep associate bulletin boards current, post memos, pictures of associate events, loss prevention materials.
• Inventory office and benefit supplies on a regular basis, complete purchase orders needed to purchase supplies and maintain needed inventory.

• Education/Formal Training: Associates or Bachelors degree in HRM or related field or equivalent education Experience preferred.
• Experience: Minimum of one year hotel or human resource related work experience preferred.
• Knowledge/
  
  Skills:
  
  Must have basic PC knowledge, minimum typing speed of 45 wpm. Ability to write and communicate professionally, bi-lingual fluency a plus. Must be hospitality oriented and possess the ability to work under pressure. Should possess the ability to complete multiple tasks simultaneously. Must excel in attention to detail and the ability to stay focused on task while prioritizing time and deadlines.
  
  Excellent hearing required to conduct…