HR Coordinator

Description

The HR Coordinator owns the talent acquisition and onboarding process from job posting through an employee's first months of employment, and serves as the primary point of contact and communication for new hires throughout that process. This role also provides broader support across the employee lifecycle, including employee recordkeeping, compliance tracking, offboarding, and general HR administration.

This role is responsible for posting and managing open positions, leading the full recruitment and interview coordination process, conducting reference checks, verifying professional licenses, and coordinating pre-employment requirements such as background checks, UA, and TB testing. The HR Coordinator owns new hire onboarding end-to-end, ensuring new employees have a clear, well-communicated, and positive experience from offers through their first weeks on the job.

This position also supports offboarding by helping remove departing employees from relevant systems, and helps keep employee files accurate, complete, and well organized.

This is an ideal role for someone who is highly organized, detail-oriented, comfortable managing multiple priorities and relationships, and skilled at clear, proactive communication. The scope of this role may evolve over time to support other HR functions as organizational needs change.

• Own the end-to-end recruitment process: post and manage open job requisitions across relevant job boards and the Applicant Tracking System (ATS).
• Verify required professional licenses and certifications for applicable positions.
• Partner with hiring managers to extend and finalize job offers.
• Review applications and screen candidates to determine suitability for open positions, as requested
• Attend interviews as needed or requested by manager
• Conduct reference checks for candidates, as requested
• Attend local recruiting events, career fairs, and school visits as needed.

• Own the new hire onboarding process end-to-end, from offer acceptance through the employee's first weeks on the job.
• Serve as the primary point of contact for new hires throughout onboarding, proactively communicating next steps, timelines, and expectations.
• Coordinate and lead New Employee Orientation (NEO).
• Ensure proper and timely completion of new hire paperwork, I-9 documentation, and other required compliance forms.
• Coordinate pre-employment requirements, including background checks, UA (urinalysis), and TB testing, and keep candidates informed of status throughout.
• Act as a liaison with background check and pre-employment screening vendors.
• Check in with new hires at key milestones during their onboarding period to ensure a positive experience and address any questions or concerns.

• Support the offboarding process for departing employees, including coordinating removal/deactivation of system and building access.
• Assist with retrieval of company property and processing of final offboarding documentation.

• Maintain accurate and organized digital and physical employee files.
• Maintain the HR inbox, responding to inquiries and routing items to the appropriate HR team members
• Ensure recordkeeping practices comply with applicable employment laws and company policy.
• Track license and certification expiration and renewal dates for applicable positions.
• Assist in monitoring compliance with employment laws, regulations, and internal policies.

• Provide employees with basic guidance on HR processes, including benefits enrollment, leave policies, and workplace resources, escalating as needed.
• Assist in documenting employee concerns or disciplinary actions as needed.
• Support conflict…