Assistant Property Manager

Wyse Real Estate Advisors provided pay range

This range is provided by Wyse Real Estate Advisors. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$55,000.00/yr - $60,000.00/yr

Job Summary:

The Assistant Property Manager (APM) is an integral member of the property management team and is responsible for communication with tenants and vendors for day‑to‑day requests and building issues and providing administrative and project support to the Property Managers (PMs) and Asset Managers (AMs). The APM will ensure a high level of professionalism related to all assigned property management tasks. Job duties include, but are not limited to, the essential functions listed below.

• Develop and maintain service-oriented relationships with tenants, vendors, and patrons who are communicated with in the course of executing this job description.
• Act as the first line of communication during business hours for inquiries by any of such parties.
• Update the responsible PM of relevant inquiries, bringing PM in to answer questions and map resolutions when appropriate, and continue communicating new developments as needed until resolved.
• Escalate inquiries to PM for assistance when appropriate and/or needed.

• Track, manage, and ensure the punctual completion of recurring maintenance items, including but not limited to annual fire system and backflow tests.
• Following completion, review needed follow-up work, if any, with PM and complete accordingly. Once the pertinent system is deemed compliant by the subject local authority, document passing inspections/tests in SharePoint for future reference.
• Manage Yardi work order system, with such management to include keeping up-to-date inventories and schedules of property equipment subject to annual testing, in addition to any property-specific work that needs to occur on a regular basis.
• Work with the PM to determine the necessity of other as-needed annual or periodic maintenance, including but not limited to catch basin cleaning, lot striping, seal coating, roof cleaning and detailing, and pressure washing across all properties.

• Receive and dispatch non-recurring maintenance items, either as submitted by tenants or as directed by PM, AM, or client.
• Keep appropriate parties informed of scheduling and completion of requested items.
• In the event the Landlord’s responsibility to complete such submitted item is questionable, accurately review the lease and provide summary to PM for approval prior to dispatching.
• Escalate items to PM for input as appropriate or needed.
• Report vagrant activity or campsites to the appropriate resources and assist PM in managing security contracts as needed.
• Distribute RFPs prepared by PM for capital projects and track, collate, and forward bid information to PM as received.

• Perform comprehensive property inspection on inspection template no less than quarterly.

• Work with the balance of the team to maintain an accurate and up-to-date vendor list to be relied upon in the completion of maintenance-related duties.
• Upon request, draft memos to be dispatched to tenants in Commercial Café for PM review and approval. Distribute once approved.
• Upon request and receipt of needed items from PM, prepare maintenance and service contracts for PM review. Once approved, distribute to the appropriate signing parties, and once executed, file the fully executed contract in SharePoint for future reference.
• Assist with budget development by obtaining bids for common area maintenance items.
• Keep quick reference sheets and property maps up to date with routine audits.
• Coordinate with PM to ensure coverage for onsite meetings with Tenants and vendors as needed.
• Assist PM with onsite meter readings and other periodic tasks.
• Periodic monitoring for after-hours calls as the third (or fourth, depending on internal contacts for coverage) contact on the after‑hours call list.

• Be able to utilize financial reports in Yardi to accurately speak to current budget variance status…