Property Specialist, Senior

Property Specialist, Senior

US-OR-Portland

Requisition :

Position Category: Facilities/Custodian/Trades

Job Type: AFSCME union represented

Position Type: Regular Full-Time

Posting Department: Supply Chain & Logistics

Posting Salary Range: $22.96 - $31.05 per hour, with offer based on experience, education and internal equity

Posting FTE: 1.00

Posting

Schedule:

Monday - Friday

Posting

Hours:

10:00pm - 6:30am

HR Mission: Central Services

Drug Testable: Yes

The Property Specialist, Senior coordinates the purchasing and daily stores operations of a storeroom/warehouse and maintains property records and inventories for the storeroom/warehouse. This is the second of a 2 series. It is distinguished from the lower level by the level of responsibility and accountability for storeroom/warehouse daily operations and inventory control functions.

• Assigns work to employees or students, such as pulling supplies off shelves to fill stores requests, loading boxes or trucks, and cleaning storage areas.
• Checks to assure the supply of forms, supplies, equipment, and property is adequate; reorders when supplies low or assigns the task to another employee to reorder specific items.
• Determines space requirements for storage of incoming shipmen of supplies and equipment.
• Writes procedures for storage and shipping of stores.
• Receives incoming freight and deliveries; counts items against the invoice and checks to see that all items are in good condition.
• Sells, trades, or barters agency surplus items following OHSU procedures and guidelines and maintains precise records of transactions.
• Disposes of worn out or non-repairable property and warehouses surplus property following OHSU's procedures and guidelines.
• Assembles new furniture and equipment and performs minor repairs on existing furniture and equipment.
• Drives vehicle to pick up and deliver supplies, equipment, furniture, mail.
• Answers questions from staff regarding stock availability and purchasing procedures.

• Purchases supplies and equipment or authorizes purchases of supplies and equipment up to authorized limit.
• Obtains authorized signatures on purchases above authorized limit.
• Updates cost and price information on supplies.
• Accepts bids from vendors on items, usually by telephone, following OHSU purchasing rules and procedures; meets with vendors regarding procurement (e.g., product lines, availability of items, and price agreements).
• Talks to vendors about errors in billing.
• Tracks down missing shipments by contacting vendors and freight and transport companies.

• Marks equipment and property with identification labels for inventory tracking.
• Verifies existence and location of equipment and property by matching inventory identification numbers marked on items against inventory record.
• Researches location of missing items by telephone contact with responsible staff or by physical search.
• Maintains inventory listings of all non-expendable property.
• Develops record keeping system(s) for stores.
• Archives OHSU records and shreds and discards records when expiration date is passed.
• Reviews clerical work to assure accuracy, and that records are filed and processed according to establish procedures and guidelines.

• Experience performing stores and inventory work; AND
• Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods.
• Knowledge of spoken and written English at the high school graduate level.
• Conflict resolution skills and the ability to demonstrate effective time management.
• Driver's license and driving record that meets OHSU's driving requirements.
• Hazmat certification within 3 months of hire through OHSU.
• Forklift training for Warehouse staff within 3 months of hire through OHSU.

• High School Diploma or GED.
• Two years of warehouse experience and two years of customer service experience is preferred.
• Working knowledge of hospital materials management distribution systems. Medical supply familiarity, knowledge of OHSU systems, and medical terminology is preferred.
• Understanding how to set min/max's.
• Ex…