Catering Sales Assistant

Overview

Provides support to the Catering and Planning department including but not limited to responsibilities outlined below:

• Have a working knowledge of all programs and platforms used within the department
• Oversee and distribute daily updates and weekly planning documents, including but not limited to event orders, diagrams, resumes, reports and sales packets
• Manage Deposit spreadsheet and communicate to clients when deposits are due
• Work with accounting to manage invoicing with vendors
• Coordinate Amenities orders
• Oversee vendor relations including placing orders, assisting with invoices and collecting certificates of insurance
• Work with Catering Director for updated menus and marketing materials
• Maintain knowledge of selling and planning events including an understanding of all wedding information, packages and minimums, catering menus, event space, meeting set-ups and capacities
• Sell and plan small meetings and social events
• Manage room block only groups
• Greet Group Clients when necessary, acting as liaison as needed
• Handle site tours when a manager is not available
• Assist managers with on-site coordination of events (providing direction, assist with set-up of miscellaneous items, etc)
• Support managers with the detailing of events as requested (entrée cards, rentals, etc)
• Additional tasks and duties may be added or moved by the Director as needed.