Accounting Support Clerk

Accounting Support Clerk

Role Purpose

Provide administrative and accounting support to the Supply Chain Accounting Section (SCAS) by maintaining accounting records, progressing vouchers, administering Special Instructions, producing management information, and supporting continuous improvement activities. Ensure compliance with accounting regulations, accurate audit trails, and effective business support.

Key Responsibilities

Accounting & Voucher Management

• Maintain U60 voucher progress registers and associated records.
• Monitor outstanding actions and issue reminders as required.
• Scrutinise, record and archive receipted vouchers.
• Maintain audit-compliant documentation and support assurance activity.
• Produce annual voucher progression statistics and reports.

Contractor Documentation

• Administer F640/F650 documentation and contractor receipting processes.
• Notice discrepancies and notify the correct person, usually the DR Clerk, to maintain accurate accounting records.
• Support timely processing and audit compliance.

Special Instructions Administration

• Maintain MJDI Special Instructions.
• Process requests for creation, amendment and deletion.
• Manage review schedules and associated administration.

Data Management & Reporting

• Maintain accounting registers, including the Goods Transit Register (GTR).
• Produce monthly assurance reports, annual statistics and management information.
• Investigate and correct data discrepancies.
• Support development of COGNOS/Jaspersoft reports and reporting tools.

Business Support

• Assist with financial year register creation and reporting activities.
• Manage stationery and consumable stocks.
• Provide first-line support for spreadsheets, registers and Microsoft Office applications.
• Develop and improve reporting, SharePoint, Forms and Power Apps solutions.
• Identify and implement process improvements to increase efficiency.

Essential Skills & Experience

Administration & Organisation

• Strong administrative, record management and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to manage competing priorities and work independently.
• Understanding of audit and document control requirements.

IT & Data Management

• Advanced Microsoft Excel skills.
• Proficient in Microsoft Office and SharePoint.
• Ability to troubleshoot routine system and IT issues.
• Experience working with complex spreadsheets and datasets.

Communication & Analysis

• Effective written and verbal communication skills.
• Ability to engage confidently with stakeholders at all levels.
• Strong analytical and problem-solving ability.
• Capable of identifying issues and implementing corrective actions.

Desirable Experience

• RAF Logistics, Supply Chain Accounting or MJDI experience.
• Financial or accounting record management.
• COGNOS/Jaspersoft reporting.
• SharePoint, Power Apps or Forms development.
• Audit, assurance and statistical reporting processes.

Personal Attributes

• Highly organised, reliable and professional.
• Methodical with strong attention to detail.
• Self-motivated and proactive.
• Confident challenging inaccuracies.
• Adaptable and committed to continuous improvement.