Personal Assistant

Personal Assistant

Location:

Portsmouth

Contract:

Initial 6-month assignment

Hours:

37 hours per week
Rate: £18 per hour (Umbrella) (£14 PAYE an hour)

About the Role Portsmouth City Council is seeking an experienced Personal Assistant to provide high-level executive support to the Heads of Children & Families Services. You will join a small, supportive team of PAs who ensure the seamless running of day-to-day operations across the Senior Leadership Team.

This is a fast-paced and highly responsible position requiring exceptional organisational ability, attention to detail and the confidence to manage sensitive information and complex workloads.

Key Responsibilities
Provide proactive PA support to Senior Managers across Children & Families Services
Manage complex calendars, meetings, panels, and prioritise conflicting demands
Handle email inboxes, correspondence and communications on behalf of senior leaders
Coordinate the Children’s Social Care FOI (Freedom of Information) process
Oversee administration of weekly Placement Decision-Making Panels
Prepare agendas, papers and take accurate minutes at confidential and complex meetings
Liaise professionally with Councillors, partner agencies, and internal/external stakeholders
Support Ofsted preparation and ongoing regulatory tasks
Manage purchase orders, invoices and basic financial processes
Assist with recruitment tasks and induction arrangements
Uphold the highest standards of confidentiality, professionalism and customer care About You We are looking for someone who can hit the ground running. You will need:

Significant experience supporting a Head of Service, Director or Senior Manager
Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
Confidence taking minutes at sensitive or complex meetings
Strong communication skills, both written and verbal
Outstanding organisational ability with a proactive, problem-solving attitude
Ability to work with highly confidential and sometimes emotionally challenging information
Knowledge of data protection and safeguarding principles
A calm, professional and resilient manner
Additional Information
Applicants must have the Right to Work in the UK.
This assignment is offered on an umbrella basis at £18 per hour