Facilities Coordinator - Part Time

Part-Time Facilities Coordinator (0.5 FTE - 20 hours/week)

Site Based Position - Portsmouth

Provide operational oversight of all facility delivery aspects for Saronic based in Portsmouth, ensuring alignment and engagement with Saronic operations while maintaining quality management standards and compliance. This is a site based role based in the Portsmouth facility.

Operational Management

• Conduct operational oversight of all delivery aspects and maintain alignment/engagement with Saronic leadership
• Ensure quality management of service delivery and compliance coverage across all facility operations
• Perform value for money assessments and introduce new solutions as needed
• Manage scope adjustments to match evolving Saronic operational needs
• Conduct periodic site visits to assess facility conditions and vendor performance

Vendor & Service Coordination

• Oversee general cleaning services including coordination of confidential waste removal, snack/fridge restocking, and periodic window cleaning
• Coordinate contracted suppliers delivering PPM & reactive maintenance, cleaning services, pest control, and confidential waste collection services
• Oversee compliance for fire life safety systems including fire alarms, extinguishers, and emergency lighting and associated statutory compliance

Administrative Functions

• Manage office supplies procurement and inventory (excluding cleaning consumables)
• Coordinate subcontractor visits
• Utilise Work Order Management System for service requests, tracking and finance reporting
• Procure and manage office drinks and snacks with restocking coordination

Compliance & Safety

• Ensure all contractors maintain warranty compliance for repairs and maintenance
• Ensure all services delivered comply and adhere to health & safety & regulation requirements
• Conduct site visits to verify compliance and service quality

Work Arrangement

• Primary work location:
  Portsmouth facility
• Flexible scheduling to accommodate both management and on-site requirements

Qualifications

• Facilities management experience
• Strong vendor management and coordination skills
• Knowledge of building systems (HVAC, electrical, plumbing)
• Experience with work order management systems
• Excellent communication and problem-solving abilities
• Ability to work independently

Reports to JLL Account Director with regular engagement and alignment with Saronic leadership on facility matters.