Academy Secretary

Location:
Portsmouth Football Club Academy and other PFC site as required

Remuneration: £24, 000 for your working pattern (30 hours/week).

Hours of work: 30 Hours per Week, Monday, Tuesday, Thursday & Friday (9.00am – 4.30pm). Exact schedule to be agreed.

Role Summary

Love football? Enjoy keeping everything organised and ensuring things run smoothly behind the scenes?

Portsmouth Football Club is looking for a highly organised and proactive Academy Secretary to join our team in this 30 hour per week role.

Working closely with colleagues across the Academy, you will play a key role in supporting the day-to-day administration of our Academy. From coordinating player registrations and fixtures to supporting governance, compliance and Academy events, you will help ensure operations run efficiently, professionally and in line with requirements.

This is a varied and rewarding role where no two days are the same. If you enjoy working in a fast-paced environment, building positive relationships and making a real contribution behind the scenes, we would love to hear from you.

Joining Portsmouth Football Club means becoming part of a passionate and ambitious organisation where every colleague plays an important role in our success. You will work in a professional football environment, supporting the development of young players while collaborating with experienced colleagues across the Academy.

Key Tasks

What you will be doing

• Coordinating Academy player registrations, trials, scholarships and player movements.
• Maintaining accurate player records and Academy databases.
• Supporting the planning and administration of Academy fixtures, tournaments and events.
• Liaising with opposition clubs, governing bodies, match officials and service providers.
• Coordinating travel, accommodation and operational arrangements for Academy activities.
• Supporting compliance with Premier League, EFL, FA and EPPP requirements.
• Maintaining Academy operational records, documentation and reporting deadlines.
• Organising Academy meetings, preparing agendas and taking minutes.
• Supporting safeguarding administration, consent forms and compliance documentation.
• Providing professional administrative support across all Academy departments.
• Attending designated Under-18 home fixtures as part of your contracted hours.
• Undertaking any other reasonable duties as required.

What we are looking for?

We are looking for someone who is:

• Highly organised and enjoys working in a fast-paced environment.
• Able to manage multiple priorities whilst maintaining exceptional attention to detail.
• A confident communicator who builds positive relationships with colleagues and stakeholders.
• Professional, proactive and approachable.
• Comfortable working independently whilst contributing as part of a wider team.
• Experienced in an administrative or office-based role.
• Confident using Microsoft Office and database systems.
• Able to manage confidential information with discretion.
• Flexible and willing to adapt to the changing demands of a professional football environment.
• Previous experience within football, education or a sporting environment would be advantageous, although not essential.

General Information

We promote an equal, diverse, and inclusive workplace and we are committed to providing the best experience for our colleagues. As a business we aim to be as representative of as many sections of society as possible, and for each colleague to feel respected and able to give of their best every day. We ensure that we treat people the right way, promote respect and believe that making the most of our differences is the key to the success of our business.

We take a robust approach to modern slavery and human trafficking, and our organisation is absolutely committed to preventing slavery and human trafficking in our corporate activities, and to ensuring that our supply chains are free from slavery and human trafficking.

Safeguarding
Portsmouth Football Club is committed to the safeguarding and welfare of all children, young people and adults at risk and expects all staff and volunteers to share this commitment. We are committed to ensuring that any club related activity…