Accounts Receivable​/Accounts Payable; AR​/AP Specialist

Position: Accounts Receivable / Accounts Payable (AR/AP) Specialist

Accounts Receivable / Accounts Payable (AR/AP) Specialist

Join to apply for the Accounts Receivable / Accounts Payable (AR/AP) Specialist role at Mercy Chefs

Mercy Chefs | Portsmouth, VA (In-Office)

About Mercy Chefs

Mercy Chefs is a faith-based nonprofit organization dedicated to providing hot, chef-prepared meals to communities in crisis and underserved populations around the world. Our mission-driven team works with excellence, compassion, and integrity to serve others when it matters most.

Position Summary

Mercy Chefs is seeking a detail-oriented and dependable AR/AP Specialist to support our accounting operations. This role is responsible for managing accounts receivable and accounts payable functions, ensuring accurate financial records, and supporting month-end processes. The ideal candidate is organized, proactive, and comfortable working in a fast-paced nonprofit environment. This is an in-office position based in Portsmouth, Virginia.

Key Responsibilities Accounts Payable (AP)

• Process vendor invoices accurately and timely
• Ensure proper coding and approval of expenses
• Prepare payment runs for approval
• Maintain vendor records and respond to inquiries
• Assist with 1099 preparation and year-end reporting

Accounts Receivable (AR)

• Generate and record invoices and donor receivables
• Apply incoming payments and reconcile deposits
• Monitor outstanding receivables and follow up as needed
• Maintain accurate donor and customer records

General Accounting Support

• Perform account reconciliations (credit cards and balance sheet accounts)
• Assist with month-end and year-end close
• Maintain organized financial documentation and files
• Support audits and internal financial reviews
• Collaborate with the finance team on special projects as needed

Qualifications

• 2+ years of experience in accounts payable and/or accounts receivable
• Experience with Sage Intacct accounting software preferred
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Proficiency in Google Workspace (Sheets, Docs, Drive)
• Strong understanding of account reconciliations
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to handle sensitive and confidential information with integrity

Preferred Attributes

• Nonprofit accounting experience
• Ability to work independently and as part of a team
• Clear communication and problem-solving skills
• Alignment with Mercy Chefs’ mission and values

Work Location

• In-office position
• Portsmouth, Virginia

Why Work at Mercy Chefs

• Mission-driven work with global impact
• Collaborative and supportive team environment
• Opportunity to use your skills to serve others
• Stable, purpose-filled nonprofit organization

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance
• Food and Beverage Services

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