Accounting Coordinator

The Accounting Coordinator is responsible for supporting daily accounting and procurement and grant operations and ensuring the accurate and timely processing of financial transactions in accordance with Generally Accepted Accounting Principles (GAAP). This position assists with accounts payable, grant reporting support, reconciliations, audit preparation, general ledger maintenance, and administrative accounting functions while maintaining compliance with organizational policies, healthcare regulations, and internal controls

This position does not have direct reports.

• Accurately code, enter, and process accounts payable invoices in the accounting system.
• Maintain accurate vendor records, including W-9 documentation, contact information, payment terms, expense coding, and 1099 classifications.
• Prepare weekly check runs and coordinate payment processing and approvals.
• Coordinate the mailing of accounts payable checks and supporting documentation to vendors and other stakeholders.
• Assist with monthly bank reconciliations and research outstanding items and discrepancies.
• Support maintenance of the General Ledger in accordance with GAAP and organizational accounting policies.
• Assist with preparation of journal entries, account reconciliations, and supporting schedules.
• Assist with month-end and year-end closing activities.
• Maintain organized accounting records and supporting documentation for financial reporting and audits.

• Receives, opens, sorts, and distributes accounting and finance-related mail, ensuring timely routing of invoices, checks, correspondence, and other financial documents.
• Prepare and process outgoing accounting correspondence, vendor payments, checks, grant documentation, and certified mail as required.
• Perform routine banking activities, including deposits, delivery of payments, obtaining bank documents, and other banking transactions as directed by Finance leadership.
• Maintain accurate records of deposits, bank transactions, and related supporting documentation in accordance with internal controls.
• Coordinate administrative support for Finance leadership, including meeting coordination, follow-up assignments, and recording Financial Committee meeting minutes.

• Develop, maintain, and monitor procurement policies, procedures, and internal controls.
• Coordinate quotations, RFPs, IFBs, sole-source procurements, and cooperative purchasing agreements.
• Review requisitions and prepare purchase orders.
• Conduct vendor outreach, obtain and evaluate quotations, negotiate pricing as authorized, and monitor vendor performance.
• Maintain accurate records of active vendor relationships, including contact information, contracts, performance metrics, and procurement activity.
• Monitor procurement budgets, expenditures, and contract utilization.
• Prepare monthly, quarterly, and annual procurement reports for management and leadership review.

• Administer grant activities, including financial tracking, reporting, reimbursement requests, and compliance monitoring.
• Maintain comprehensive grant files and supporting documentation to ensure audit readiness.
• Maintain accurate records of active grants, including funding sources, grant periods, award amounts, reporting deadlines, and program objectives.
• Monitor grant expenditures against approved budgets and ensure expenditures are allowable, properly documented, and compliant with grantor requirements.
• Track grant spending and identify potential funding variances, budget concerns, and upcoming reporting or compliance deadlines.
• Prepare grant performance, financial, compliance, and status reports on a…